2026-042
AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING THE EXECUTION OF CONTRACT UW26-12-52 WATER METERS WITH MIDWEST METER, INC. AND UNITED SYSTEMS & SOFTWARE, INC. IN THE AMOUNT OF $648,073.80 FOR THE WATER DIVISION FOR THE OFFICE OF PUBLIC UTILITIES
Contract UW26-12-52 is for AMR water meters and ITRON 100+ ERTS.
Agenda Type:
Agenda Item
Department:
CWLP
2026-043
AN ORDINANCE AUTHORIZING AND ACCEPTING TWO (2) AMENDMENTS TO THE STATE OF WORK AGREEMENTS WITH CGI TECHNOLOGIES AND SOLUTIONS, INC. IN RELATION TO A CONSULTING SERVICE AGREEMENT AND A SOFTWARE SERVICE AGREEMENT WITH NO ADDITIONAL EXPENDITURES FOR THE OFFICE OF PUBLIC UTILITIES
Modification of Ord. 431-11-25 with no change in contract value.
Agenda Type:
Agenda Item
Department:
CWLP
2026-044
AN ORDINANCE ACCEPTING THE LOWEST BID AND AUTHORIZING THE RENEWAL OF CONTRACT NUMBER PW24-31 WITH EVANS CARTAGE FOR LANDSCAPE DISPOSAL SERVICES FROM APRIL 1, 2026, TO MARCH 31, 2029, IN AN AMOUNT NOT TO EXCEED $2,557,729.00, FOR THE OFFICE OF PUBLIC WORKS
This ordinance will authorize the renewal of contract PW24-31 with Evans Cartage for branch and yard waste disposal services for a three year period beginning April 1st, 2026 to March 31st, 2029.
Agenda Type:
Agenda Item
Department:
Public Works
2026-045
A RESOLUTION FOR TEMPORARY CLOSURE OF A PORTION OF ILLINOIS STATE ROUTES 97 AND 29 (JEFFERSON STREET FROM 9TH TO 5TH STREETS) FOR THE ST. PATRICK'S DAY PARADE ON MARCH 14, 2026, FOR THE OFFICE OF PUBLIC WORKS
Request is for the annual St Patrick's Day parade. Parade will start at 9th and Jefferson west to 5th, south to Capitol, east to 6th, north to Washington, disbanding between 7th and 9th on Washington. The date is 03/14/2026 staging will begin at 8:00 AM with the parade beginning at noon.
Agenda Type:
Agenda Item
Department:
Public Works
2026-046
AN ORDINANCE AUTHORIZING EXECUTION OF AN ANNEXATION AGREEMENT BETWEEN THE CITY OF SPRINGFIELD, ILLINOIS AND DAVID KIM YAKUS & DONNA BEEMAN FOR THE PROPERTY LOCATED AT FARMLAND AT THE NW QUADRANT OF I-55, EXIT 90, TORONTO RD, FOR THE OFFICE OF PUBLIC WORKS
No description.
Agenda Type:
Agenda Item
Department:
Public Works
Vote Results:
2026-047
AN ORDINANCE ANNEXING CERTAIN DESCRIBED REAL PROPERTY LOCATED AT FARMLAND AT THE NW QUADRANT OF I-55, EXIT 90, TORONTO RD, FOR THE OFFICE OF PUBLIC WORKS
No description.
Agenda Type:
Agenda Item
Department:
Public Works
Vote Results:
2026-048
AN ORDINANCE VACATING ALLEYS AND THAT PART OF NEW STREET THAT ARE LOCATED BETWEEN WASHINGTON STREET & MONROE STREET AND FROM PARKER AVENUE TO LEWIS STREET TO SPRINGFIELD PUBLIC SCHOOL DISTRICT NO. 186
The reason for this vacation is the expansion and redevelopment of Springfield High School.
Agenda Type:
Agenda Item
Department:
Public Works
2026-049
AN ORDINANCE AUTHORIZING A JOINT PURCHASE OF CITYWORKS ENTERPRISE LICENSE AGREEMENT AND MAINTENANCE WITH AZTECA SYSTEMS LLC FROM APRIL 15, 2026, THROUGH APRIL 14, 2027, FOR THE OFFICES OF PUBLIC WORKS AND PUBLIC UTILITIES FOR AN AMOUNT NOT TO EXCEED $187,232.00
A joint purchase of Cityworks ELA license agreements & maintenance. The period covered will be April 15th 2026 to April 14th 2027.
Agenda Type:
Agenda Item
Department:
Public Works
2026-050
AN ORDINANCE APPROVING THE APPOINTMENT OF BECKY WHITLOW TO THE LINCOLN LIBRARY BOARD OF TRUSTEES
Pursuant to City of Springfield Code of Ordinances, Ch. 97, Sec. 97.02, this ordinance is to appoint Becky Whitlow, who resides in Springfield, to the Lincoln Library Board of Trustees. This appointment will be to fulfill the vacancy of Cristina D. Cray whom resigned. The expiration for this appointment will be 02/19/2028. 1st appt.
Agenda Type:
Agenda Item
Department:
General City Business
Vote Results:
2026-051
AN ORDINANCE AUTHORIZING PAYMENT IN THE AMOUNT OF $65,370.00 TO MATTHEW FUCHS, A FORMER CITY OF SPRINGFIELD CWLP LAKE SERVICES MAINTENANCE FOREMAN, FOR SETTLEMENT OF A WORKERS' COMPENSATION CLAIM FOR NUMBER 25-WC-003653
Matthew Fuchs, hired on September 30, 2016 as a City of Springfield employee reported a work injury on January 23, 2025. Mr. Fuchs filed a workers compensation claim (25WC003653) and is willing to settle in the amount of $65,370.00. Livingstone, Mueller, Bima & Murphy. P.C. the city's legal advisors, also recommend payment in the amount of $65,370.00 to settle (25WC003653)
Agenda Type:
Agenda Item
Department:
General City Business
2026-052
AN ORDINANCE AUTHORIZING PAYMENT IN THE AMOUNT OF $72,536.70 TO ALFRED TODD HAZELWOOD, A FORMER CITY OF SPRINGFIELD PUBLIC WORKS LEAD FOREMAN, FOR SETTLEMENT OF A WORKERS' COMPENSATION CLAIM FOR CASE NUMBER 25-WC-017832
Todd Hazelwood, hired on September 15, 1988 as a City of Springfield employee reported a work injury on December 15, 2023. Mr. Hazelwood filed a workers compensation claim (25WC017832) and is willing to settle in the amount of $72,536.70. Livingstone, Mueller, Bima & Murphy. P.C. the city's legal advisors, also recommend payment in the amount of $72,536.70 to settle (25WC017832).
Agenda Type:
Agenda Item
Department:
General City Business
2026-053
AN ORDINANCE APPROVING CONTRACT UNDER RFP #15761 WITH CAREMARK PCS LLC/AETNA HEALTH TO PROVIDE PHARMACY MANAGEMENT SERVICES EFFECTIVE MARCH 1, 2026, THROUGH FEBRUARY 28, 2030, FOR AN AMOUNT NOT TO EXCEED $34,500,000.00, FOR THE OFFICE OF HUMAN RESOURCES
An ordinance authorizing the execution of a contract with CVS Caremark PCS LLC/Aetna Health to serve as the Pharmacy Benefit Manager (PBM) for the prescription drugs recommended by the Joint Labor Management Healthcare Committee, after the completion of a competitive sealed bid for the period of March 1, 2026 through February 28, 2030, in the amount of $34,500,000.00; cost may fluctuate with headcount. Option to renew this agreement based on performance.
Agenda Type:
Agenda Item
Department:
General City Business
2026-054
AN ORDINANCE AUTHORZING A ONE-YEAR EXTENSION UNDER RFP HR-24-16 AND AUTHORIZING AN ADDITIONAL PAYMENT IN AN AMOUNT OF $80,000.00, AND A TOTAL AMOUNT NOT TO EXCEED $334,100.00 WITH PMA MANAGEMENT CORPORATION FOR THIRD PARTY WORKERS COMPENSATION ADMINISTRATIVE SERVICES, FOR THE OFFICE OF HUMAN RESOURCES
Ordinance 493-11-23 awarded RFP HR24-16 to provide Third-Party Workers' Compensation Administration with PMA Management Corporation with the City with an initial agreement to cover January 1, 2024 until December 31, 2025 and allows for an annual extension for these services. It has been determined to be in the City's best interest to extend this agreement to provide continued services to complete a thorough RFP for both TPA and Excess Workers' Compensation Administration. The cost will have a not to exceed total of $80,000.00.
Agenda Type:
Agenda Item
Department:
General City Business
2026-055
ANNUAL APPROPRIATION ORDINANCE OF THE CITY OF SPRINGFIELD, ILLINOIS, FOR THE FISCAL YEAR BEGINNING MARCH 1, 2026 AND ENDING FEBRUARY 28, 2027.
This ordinance establishes the Fiscal Year 2027 budgetary authority for the City of Springfield.
Agenda Type:
Agenda Item
Department:
General City Business
Vote Results:
2026-056
AN ORDINANCE AUTHORIZING A SUPPLEMENTAL APPROPRIATION FOR THE CITY OF SPRINGFIELD SELF INSURANCE FUND FOR HEALTH PLAN IN THE AMOUNT OF $12,500,000.00 FOR THE OFFICE OF BUDGET AND MANAGEMENT
Fiscal Year 2026 health care expenditures for the City's self-insurance health care plan has exceeded the actuarial estimates used to establish the budget for the health care plan. Additional appropriations are required to cover runout claims, as no year-end reconciliation ordinance will be adopted.
Agenda Type:
Agenda Item
Department:
General City Business
2026-057
AN ORDINANCE AUTHORIZING A SUPPLEMENTAL APPROPRIATION FOR THE CITY OF SPRINGFIELD'S SELF INSURANCE FUND FOR WORKERS' COMPENSATION IN THE AMOUNT OF $958,856.00 FOR THE OFFICE OF BUDGET AND MANAGEMENT
Fiscal Year 2026 workers compensation negotiated settlement amount has exceeded the budgeted amount of $600,000.00. The final FY26 settlement ordinances have been submitted.
Agenda Type:
Agenda Item
Department:
General City Business
2026-058
AN ORDINANCE AUTHORIZING EXECUTION OF A THREE-YEAR CONTRACT FROM RFP #LL26-27 FOR LIBRARY BOOKS AND MATERIALS WITH INGRAM LIBRARY SERVICES, LLC FOR A TOTAL CONTRACTUAL AMOUNT NOT TO EXCEED $900,000.00, FOR LINCOLN LIBRARY
This contract provides for library books, audio visuals, continuations and standing orders for Lincoln Library. Ingram Library Services was one of six (6) companies to provide proposals which were evaluated by Library personnel. Ingram received the overall highest score of the companies submitting proposals and was determined to provide the best proposal in terms of cost, service, and completeness for the City of Springfield. This ordinance recommends awarding the 3-year contract to provide these services in a total amount not to exceed $900,000.00.
Agenda Type:
Agenda Item
Department:
General City Business
2026-059
AN ORDINANCE ESTABLISHING DIRECT VENDOR PAYMENT OPTIONS AND NO MATCHING FUND REQUIREMENTS FOR THE CANNABIS BUSINESS GRANT PROGRAM AND THE CANNABIS HOUSING PROGRAM AND EXPANDING THE BOUNDARIES FOR ELIGIBILITY FOR BOTH PROGRAMS
This ordinance will allow for direct vendor payments for cannabis grant recipients of up to $25,000.00 for business grants and $10,000.00 for home grants. These payments may be made directly, and not on a reimbursement basis. The ordinance also expands the boundaries of the cannabis grant area.
Agenda Type:
Agenda Item
Department:
General City Business
Vote Results:
2026-060
AN ORDINANCE ACCEPTING PROPOSAL NO. UE26-26 WITH ROLAND MACHINARY COMPANY FOR LEASE OF A WHEEL LOADER IN AN AMOUNT NOT TO EXCEED $505,565.40 FOR THE OFFICE OF PUBLIC UTILITIES
On December 9, 2025, four proposals were submitted for UE26-26 for the lease of a Wheel Loader. The Wheel Loader will be utilized in material handling (coal, limestone, gypsum, bottom ash, etc) operations at the Dallman Generating Station for the Office of Public Utilities. The lowest and best proposal was submitted by Roland Machinery Company. It is recommended that a contract be awarded to Roland as a 5-year lease agreement. CWLP will have option to purchase the Wheel Loader at the end of the 5-year term. Financing will be through Komatsu Financial. The RFP also included a trade-in sale of four pieces of CWLP owned heavy equipment.
Agenda Type:
Agenda Item
Department:
CWLP
DOC. 025-052
1901 & 1903 Elizabeth Street (Ward #4)
Petition for Conditional Permitted Use pursuant to Sections: 155.031 (c)(4), Residences located on the first floor, & 155.182, Multifamily Residences in Certain Commercial Districts, and variances of Sections: 155.320 (a) (b) & (c),Permitted Accessory On-Premises Signs; and 155.322 (C),Illuminated Signs
Agenda Type:
Docket Item
Department:
Public Works
Vote Results:
DOC. 026-001
46 North Fox Mill Lane (Ward #1)
A petition for variation of the provisions of Section 3 (Setbacks) of Appendix A of the Land Use Plan for Lake Springfield and its Marginal Properties; and Section 155.061,Basic Yard Requirements, of the Springfield Zoning Ordinance.
Agenda Type:
Docket Item
Department:
Public Works
Vote Results:
DOC. 026-002
1 Lucien Point (Ward #1)
Petition to vary Section 9 (Docks) of Appendix A of the Land Use Plan for Lake Springfield and its Marginal Properties.
Agenda Type:
Docket Item
Department:
Public Works
Vote Results:
DOC. 026-003
116 E. Edwards Street, (A/K/A 601 S. 2nd Street) (Ward #5)
A petition for Reclassification of property from R-5 (b),General Residence and Office District, Section 155.021, to S-2, Community Shopping and Office District, Section 155.031; and a Variance of Section 155.101 (b), Required Accessory Off-Street Parking Spaces: Amusement Facilities: Gymnasiums, of the Springfield Zoning Ordinance.
Agenda Type:
Docket Item
Department:
Public Works
Vote Results:
2026-093
AN ORDINANCE AUTHORIZING EXECUTION OF AN AGREEMENT AND SUPPLEMENTAL APPROPRIATION FOR GRANT NO. 26-332002, UNDER THE INTERNATIONAL TOURISM AND CONVENTION BUREAU GRANT PROGRAM BEGINNING JULY 1, 2025, THROUGH JUNE 30, 2026, IN THE AMOUNT NOT TO EXCEED $150,000.00, FOR THE SPRINGFIELD CONVENTION AND VISITORS BUREAU, FOR EMERGENCY PASSAGE
The grant match expenses are FY26 and FY27 budgeted items ( city fiscal year overlaps state fiscal year).
Agenda Type:
Agenda Item
Department:
General City Business
Vote Results:
2026-094
AN ORDINANCE AUTHORIZING THE EXECUTION OF CONTRACT NO. RFP PD26-18 WITH ABATECO INC. TO EXCAVATE, PROCESS, AND RECONSTRUCT BERMS TO REMOVE LEAD CONTAMINATION AT THE SPRINGFIELD POLICE ACADEMY IN AN AMOUNT NOT TO EXCEED $209,000.00, FOR THE SPRINGFIELD POLICE DEPARTMENT, FOR EMERGENCY PASSAGE
The purpose of this project is to excavate, process, and reconstruct the berms to remove lead contamination, ensuring compliance with Illinois Environmental Protection Agency (IEPA) regulations and Illinois Law Enforcement Training and Standards Board (ILETSB) range inspection requirements. This expenditure is intended to be rendered during FY2027.
Agenda Type:
Agenda Item
Department:
General City Business
Vote Results: