2025-423
AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UE26-08-29 – SPECTRA LOGIC TAPE LIBRARY MAINTENANCE - 3 YEARS WITH MATRIX SYSTEMS GROUP, INC. IN AN AMOUNT NOT TO EXCEED $56,618.05, FOR THE OFFICE OF PUBLIC UTILITIES
This Ordinance accepts Contract UE26-08-29 in an amount not to exceed $56,618.05, with Matrix Systems Group, Inc. (“Matrix Systems”), for the purchase of a three (3) year support maintenance for the Groth Street Secondary Datacenter tape library. The backup storage device is used by the ISD Department for data retention. By having a multiple-year contract, the Utility will receive a multi-year discounted price for the service. There were three (3) bidders on this contract. Matrix Systems was the only local bidder and they submitted the lowest bid.
Agenda Type:
Agenda Item
Department:
CWLP
2025-424
AN ORDINANCE APPROVING AN AGREEMENT WITH HANSON PROFESSIONAL SERVICES IN AN AMOUNT NOT TO EXCEED $45,000.00 FOR TITLE AND EASEMENT SERVICES AS PART OF THE DESIGN OF THE INTERSTATE - LANESVILLE 138KV TRANSMISSION LINE, FOR THE OFFICE OF PUBLIC UTILITIES
This Ordinance approves and authorizes execution of an agreement with Hanson Professional Services ("Hanson") not exceeding $45,000.00 for title and easement services that are part of the design of the Interstate - Lanesville 138kV transmission line. Electric Transmission and Distribution Engineering is in the design phase of reconstructing a transmission line from the CWLP Interstate substation to the Ameren Lanesville substation, a total distance of approximately 15 miles. The existing line has numerous structures dating from the 1920s, which were constructed by another utility and are at the end of their life. Additionally, multiple spun concrete poles installed in the 1970s and 1980s show structural deterioration. More generally, the line is a significant connection to the region's surrounding transmission system and has become increasingly important as the CWLP electric system has retired generating resources. Reconstruction of the line is warranted to ensure a reliable, high-capacity connection for many years to come. As part of this work, title and easement research is required for the line. The Utility must ensure the it has complete and accurate easement rights for the existing route so that the Utility can utilize the same route for the reconstructed line. Especially given the age of the line in question, researching and verifying the easement rights is a significant task. This requires specialized knowledge and expertise in property rights for large infrastructure projects and specific considerations for transmission line projects. In addition, this type of research generally requires detailed knowledge of local conditions and the ability to perform research and examination in the area. Hanson is a local vendor with local expertise in this specific type of project and has experience working with the principal design consultant being utilized for the transmission line design. Additionally, Hanson has demonstrated recent experience with similar services for the Springfield Rail Improvement Project, which is very similar in terms of the nature and scope of the required research services.
Agenda Type:
Agenda Item
Department:
CWLP
2025-425
AN ORDINANCE AUTHORIZING PAYMENT OF THE NORTH AMERICAN ELECTRIC RELIABILITY CORPORATION (“NERC”) FEES FOR FISCAL YEAR 2026 IN AN AMOUNT NOT TO EXCEED $75,654.27, FOR THE OFFICE OF PUBLIC UTILITIES
This Ordinance approves payment to North American Electric Reliability Corporation (“NERC”) in an amount not to exceed $ 75,654.27, for the FY2026 fees. NERC is a not-for-profit international regulatory authority whose mission is to assure the reliability and security of the bulk power system in North America. CWLP is subject to NERC’s jurisdiction and is required to pay its pro rata share of fees based on net energy for the load. The dollar amount is arrived by the sum of the three most recent quarters plus and additional percentage hike for projected cost for the final quarter. CWLP will only pay the invoice amount upon receipt from NERC.
Agenda Type:
Agenda Item
Department:
CWLP
2025-426
AN ORDINANCE APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH POWER SYSTEM ENGINEERING, INC. IN AN AMOUNT NOT TO EXCEED $78,700.00 TO DEVELOP A PLAN FOR A TEN-YEAR LONG-RANGE DISTRIBUTION PLANNING STUDY, FOR THE OFFICE OF PUBLIC UTILITIES
This Ordinance approves and authorizes execution of a Professional Services Agreement with Power System Engineering, Inc. (“PSE”) in an amount not to exceed $78,700.00 to develop a plan for Ten-Year Long-Range Distribution Planning Study. PSE was selected based on the projected costs, relative expertise and experience, and the requested scope. This distribution planning study will help to define a long-term improvement plan for the electric distribution system. The study will identify recommendations to strengthen the system, improve performance, and optimize operation. This will result in increased ability to manage contingencies and high-demand events, better reliability resulting in fewer outages and shorter durations when outages occur, and greater flexibility in responding to emergent issues on the system occurring in real-time. This type of long-term distribution planning study is generally accepted as good utility practice. It helps ensure capital expenditure plans for the system are prioritized, coherent, and focused on ensuring the best value in terms of reliability and operational impact for the customers.
Agenda Type:
Agenda Item
Department:
CWLP
2025-427
AN ORDINANCE AUTHORIZING AN AMENDMENT TO THE STATE OF WORK AGREEMENT AND ADDITIONAL FUNDING IN AN AMOUNT NOT TO EXCEED $500,000.00 WITH CGI TECHNOLOGIES AND SOLUTIONS, INC. FOR ADDITIONAL HOURS ASSOCIATED WITH THE CGI ERP UPGRADE AND MIGRATION PROJECT FOR A TOTAL AMOUNT PAYABLE OF $13,169,555.00
FOR THE OFFICE OF PUBLIC UTILITIES
Ordinance 354-09-24 approved and authorized expenditure for a Statement of Work and Software as a Services Agreement for the use of a Proprietary Software License Agreement for the implementation and ongoing maintenance and support of an Enterprise Resource Plan ("ERP') System for use throughout the City of Springfield in an amount not to exceed $12,316,055.00, with CGI Technologies and Solutions, Inc. ("CGI"). Ordinance 298-08-25 amends the Statement of Work ("SOW') for the city-wide ERP upgrade to utilize CGI's Advantage Training Academy and the development of functional Job Aids to assist in the implementation of the system for an additional $176,750.00. This Ordinance authorized the Statement of Work (‘SOW’) #3. This will facilitate the purchase of additional (approximately 2,500 hours) staff augmentation and project management services to assist in the completion of test scenarios, batch processing, cycle testing, payroll parallel testing, and various tasks associated with the CGI ERP upgrade and migration to the cloud-based services, for the Office of Public Utilities Division, Information Systems Division. The hourly cost is $200.00.
Agenda Type:
Agenda Item
Department:
CWLP
2025-428
AN ORDINANCE AUTHORIZING A RENEWAL OF A FIVE-YEAR AGREEMENT WITH EMERSON PROCESS MANAGEMENT POWER & WATER SOLUTIONS, INC. FOR WESTINGHOUSE DISTRIBUTIVE PROCESS FAMILY AND OVATION CONTROL SUPPORT IN AN AMOUNT NOT TO EXCEED $602,209.00 FOR THE OFFICE OF PUBLIC UTILITIES
This is a recurring contract for support of the Westinghouse Distributive Process Family (“WDPF”) and Ovation controls at the Unit 4, Interstate, and the Filter Plant. This ordinance authorizes a renewal of a five-year support agreement with Emerson Process Management Power & Water Solutions, Inc. (“Emerson”). Emerson will provide support for the maintenance, repair, troubleshooting, and tuning of WDPF and Ovation control systems. The Utility has a large investment in hardware & software that is used to maintain control of our boilers, turbines & filter plant systems. Due to the critical nature of these controls, it is important to develop maintenance systems that can repair this equipment in a rapid & efficient manner. The cost of the contract will be split between the Water & Electric Funds, with 80% coming from Electric and 20% coming from Water. Emerson is not a local vendor.
Agenda Type:
Agenda Item
Department:
CWLP
2025-429
AN ORDINANCE APPROVING A TELECOMMUNICATIONS CONTRACT SERVICE AGREEMENT WITH BANK OF SPRINGFIELD FOR THE OFFICE OF PUBLIC UTILITIES
This Ordinance is to authorize a Telecommunication Contract Service Agreement for Ethernet service from the City’s fiber optic telecommunications system with Bank of Springfield (“BOS”) for the connections listed in Exhibit A. This Ordinance authorizes the City to provide telecommunications service to BOS, in exchange for payment by BOS to the City in an estimated amount of $104,400.00 over 3 years. The Office of Public Utilities has a fiber optic telecommunications system and has been granted certificates of service authority with the Illinois Commerce Commission to provide facilities-based exchange telecommunications services in Sangamon County and interexchange telecommunications services within Illinois. The City’s network has the ability to provide WAN (wide area network) services across the system. This allows computers to pass data between remote facilities at speeds that are as fast as in the local buildings. This technology allows for consolidation of computers, servers and the required network equipment along with enhancing the capabilities of the facilities. BOS has requested 100 Mbps and 250 Mbps Ethernet connections from various external facilities, as identified in Exhibit A of the Telecommunications Contract Service Agreement to their facility at 3400 West Wabash Street. For these services, BOS will pay $2,900.00 per month for these sites for the term of the contract over a 3-year period. This will be done by utilizing existing fiber and communications infrastructure.
Agenda Type:
Agenda Item
Department:
CWLP
2025-430
AN ORDINANCE AUTHORIZING THE PURCHASE OF ROCK SALT FROM COMPASS MINERALS IN AN AMOUNT NOT TO EXCEED $268,530.00 UNDER STATE CONTRACT 25-416CMS-BOSS4-85806, FOR THE OFFICE OF PUBLIC WORKS
This ordinance will authorize the execution of state contract 25-416CMS-BOSS4-85806 for the purchase of up to 3000 tons of rock salt at $89.51 per ton.
Agenda Type:
Agenda Item
Department:
Public Works
2025-431
A RESOLUTION NOTIFYING THE STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION THAT MOTOR FUEL TAX FUNDS IN THE AMOUNT OF $361,248.00 MAY BE USED FOR PRELIMINARY AND DESIGN ENGINEERING SERVICES (PE I AND PE II) FOR KOKE MILL ROAD IMPROVEMENT PROJECT (MFT SECTION 19-00486-00-PV), FOR THE OFFICE OF PUBLIC WORKS
Motor Fuel Tax is a state levy and the City is governed by state statutes. IDOT administers MFT monies and it takes prior approval from IDOT to expend any MFT funds. This resolution informs IDOT that the City is using MFT funds (an additional $361,248.00) for preliminary engineering (Phases I and II) of Koke Mill Road from Old Jacksonville Road to Washington Street.
Agenda Type:
Agenda Item
Department:
Public Works
2025-432
AN ORDINANCE AUTHORIZING EXECUTION OF SUPPLEMENT NO. 1 FOR PRELIMINARY AND DESIGN PHASE ENGINEERING SERVICES (PE-I AND PE-II) FOR THE KOKE MILL IMPROVEMENT PROJECT (MFT SECTION NO. 19-00486-00-PV) WITH CRAWFORD, MURPHY & TILLY, INC FOR AN ADDITIONAL AMOUNT NOT TO EXCEED $361,248.00 FOR THE OFFICE OF PUBLIC WORKS
This ordinance is for a supplemental agreement preliminary and design engineering (Phases I and II) for Koke Mill Road from Old Jacksonville Road to Washington Street.
Agenda Type:
Agenda Item
Department:
Public Works
2025-433
AN ORDINANCE ANNEXING CERTAIN DESCRIBED REAL PROPERTY LOCATED AT 78 WEST FAIRIVEW LANE, FOR THE OFFICE OF PUBLIC WORKS
No description.
Agenda Type:
Agenda Item
Department:
Public Works
2025-434
AN ORDINANCE AUTHORIZING EXECUTION OF AN ANNEXATION AGREEMENT BETWEEN THE CITY OF SPRINGFIELD, ILLINOIS AND TINA M. PIERCE FOR THE PROPERTY LOCATED AT 78 FAIRVIEW LANE, FOR THE OFFICE OF PUBLIC WORKS
No description.
Agenda Type:
Agenda Item
Department:
Public Works
Vote Results:
2025-435
AN ORDINANCE SUPPLEMENTING AN AGREEMENT WITH HANSON PROFESSIONAL SERVICES INC. TO PERFORM PRELIMINARY ENGINEERING AND LAND ACQUISITION FOR THE SPRINGFIELD RAIL IMPROVEMENTS PROJECT AND AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $4,000,000.00 FOR THE OFFICE OF PUBLIC WORKS
This is supplement #4 to an agreement for Hanson Professional Services to perform preliminary engineering and land acquisition services for the Springfield Rail Improvements Project. This agreement shall complete the design and land acquisition for the Springfield Rail Improvements Project, including portions of the Transportation Center for AMTRAK and SMTD. The preliminary engineering and land acquisition will be fully reimbursed by IDOT.
Agenda Type:
Agenda Item
Department:
Public Works
Vote Results:
2025-436
AN ORDINANCE AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT BETWEEN CRAWFORD, MURPHY & TILLY, INC. AND THE CITY OF SPRINGFIELD FOR ENGINEERING SERVICES FOR SEWER REHBILITATION INVESTIGATION IN RIDGELY PARK AREA 2 IN AN AMOUNT NOT TO EXEED $291,016.00 FOR THE OFFICE OF PUBLIC WORKS
This ordinance is to execute a professional services agreement for the investigation of sanitary and storm sewer mains and manholes in the Ridgely Park Area 2 for the Office of Public Works. This work was recommended in the Northeast Area- Revised Sanitary Sewer Alternatives Analysis report submitted to and approved by the U.S. EPA as part of Administrative Order Docket No. V-W-12-AO-23, and the work will be done in accordance with the Post Rehabilitation Performance Assessment Report for the Northeast Area.
Agenda Type:
Agenda Item
Department:
Public Works
2025-437
AN ORDINANCE APPROVING THE APPOINTMENT OF JAMES W. PETERS AS THE PURCHASING AGENT FOR THE CITY OF SPRINGFIELD
An ordinance approving the appointment of James W. Peters as purchasing agent for the Office of Budget and Management.
Agenda Type:
Agenda Item
Department:
General City Business
Vote Results:
2025-438
AN ORDINANCE AUTHORZING AN INCREASE IN THE NUMBER OF CLASS "B" LIQUOR LICENSES BY ONE FOR CLEAR LAKE FOOD & FUEL, LLC D/B/A CLEAR LAKE FOOD MART, LOCATED AT 3300 E. CLEARLAKE
It is necessary under Section 90.17 of the 1988 City of Springfield Code of Ordinances, as amended, to control the number of liquor licenses authorized per classification.
Agenda Type:
Agenda Item
Department:
General City Business
2025-439
AN ORDINANCE AUTHORIZING AN INCREASE IN THE NUMBER OF CLASS "B" LIQUOR LICENSES BY ONE FOR DIRKSEN FOOD & FUEL, LLC D/B/A DIRKSEN FOOD MART, LOCATED AT 2121 N. DIRKSEN PKWY
It is necessary under Section 90.17 of the 1988 City of Springfield Code of Ordinances, as amended, to control the number of liquor licenses authorized per classification.
Agenda Type:
Agenda Item
Department:
General City Business
2025-440
AN ORDINANCE TO DECREASE THE NUMBER OF CLASS "B" LIQUOR LICENSES BY ONE DUE TO THE SALE OF THE BUSINESS BY GPM INVESTMENTS LLC D/B/A JIFFI STOP #580 LOCATED AT 3300 E. CLEAR LAKE AVE.
It is necessary under Section 90.17 of the 1988 City of Springfield Code of Ordinances, as amended, to control the number of liquor licenses authorized per classification.
Agenda Type:
Agenda Item
Department:
General City Business
2025-441
AN ORDINANCE AUTHORIZING A DECREASE IN THE NUMBER OF CLASS "D" LIQUOR LICENSES BY ONE FOR DEW CHILI PARLORS OF AMERICA, LLC D/B/A DEW CHILI PARLOR NO. 2 LOCATED AT 4333 CONESTOGA DRIVE AND CHANGE LOCATION OF EXISTING CLASS "D" LIQUOR LICENSE LOCATED AT 301 NORTH GRAND AVENUE WEST TO 4333 CONESTOGA DRIVE
It is necessary under Section 90.17 of the 1988 City of Springfield Code of Ordinances, as amended, to control the number of liquor licenses authorized per classification.
Agenda Type:
Agenda Item
Department:
General City Business
2025-442
AN ORDINANCE AUTHORIZING A DECREASE IN THE NUMBER OF CLASS "D" LIQUOR LICENSES BY ONE DUE TO CLOUSRE OF RED ROBIN INTERNATIONAL INC, D/B/A RED ROBIN GOURMET BURGERS & BREWS LOCATED AT 2881 S. VETERAN PARKWAY
It is necessary under Section 90.17 of the 1988 City of Springfield Code of Ordinances, as amended, to control the number of liquor licenses authorized per classification.
Agenda Type:
Agenda Item
Department:
General City Business
2025-443
AN ORDINANCE TO DECREASE THE NUMBER OF CLASS "B" LIQUOR LICENSES BY ONE DUE TO SALE OF THE BUSINESS BY GPM INVESTMENTS, LLC D/B/A JIFFI STOP LOCATED AT 2121 N. DIRKSEN PKWY
It is necessary under Section 90.17 of the 1988 City of Springfield Code of Ordinances, as amended, to control the number of liquor licenses authorized per classification.
Agenda Type:
Agenda Item
Department:
General City Business
2025-444
AN ORDINANCE AUTHORIZING SN INTERGOVERNMENTAL AGREEMENT WITH THE BOARD OF EDUCATION OF SPRINGFIELD SCHOOL DISTRICT NO. 186 AND THE CITY OF SPRINGFIELD REGARDING SCHOOL SAFETY OFFICERS FROM AUGUST 14, 2025, THROUGH MAY 28, 2026
The District desires to use the services of specially trained police officers of the City Police Department in Lanphier High School, Southeast High School, and Springfield High School to promote safety and security and establish positive working relationships between students, staff, and the law enforcement community. The Board of Education of Springfield School District No. 186 has approved the intergovernmental agreement.
Agenda Type:
Agenda Item
Department:
General City Business
2025-445
AN ORDINANCE AUTHORIZING PAYMENT TO COLIN VALENTI, A CURRENT CITY OF SPRINGFIELD POLICE OFFICER, FOR SETTLEMENT OF WORKERS COMPENSATION CLAIM NUMBER 25-WC-002593 IN AN AMOUNT NOT TO EXCEED $17,466.86
Colin Valenti, hired on 04/06/2015 as a City of Springfield Police Officer, reported a work injury on 01/16/2025. Mr. Valenti filed a workers' compensation claim (Case# 25wc002593) and is willing to settle for the amount of $17,466.86. Livingstone, Mueller, Bima & Murphy. P.C., the city's legal advisors, also recommend payment in the amount of $17,466.86 to settle (Case#25wc002593).
Agenda Type:
Agenda Item
Department:
General City Business
2025-446
AN ORDINANCE REPEALING ORDINANCE 287-06-23 AND ADOPTING AN ORDINANCE AUTHORIZING SIGNING OF CHECKS DRAWN ON CITY FUNDS
No description.
Agenda Type:
Agenda Item
Department:
General City Business
2025-447
AN ORDINANCE AUTHORIZING THE EXECUTION OF A CONTRACT WITH AETNA TO PROVIDE COMPREHENSIVE HEALTH, CLAIMS PROCESSING, AND ADMINISTRATIVE SERVICES FROM MARCH 1,2026, THROUGH FEBRUARY 28,2030, IN AN AMOUNT NOT TO EXCEED $145,988,112.00, FOR THE OFFICE OF HUMAN RESOURCES
To authorize the City of Springfield to enter into a contract with Aetna to provide comprehensive Health Benefits and services for City employees, retirees, and eligible dependents as part pf the City's Health Care RFP from 3/1/2026-2/28/2030. Aetna was selected as the recommended vendor for health network, medical claims processing services following a competitive pricing, access, administrative capabilities, and member experience. Their proposal offers a access to a national network with robust local participation, full administrative services, cost containment and health management programs, including diabetes care and wellness support as well as a multi-year pricing guarantee and credits/allowances. Estimated Financial Impact: (Detailed Attached) 4-Year Estimated Employer Expense $145,988,112.00. Note: These figures are estimates. The above expenses are before adjustments for: Annual Allowances, Commissions to digital benefits administration system and Performance Guarantees.
Agenda Type:
Agenda Item
Department:
General City Business
2025-448
AN ORDINANCE AUTHORIZING THE EXECUTION OF A FOUR-YEAR CONTRACT WITH MEMORIAL HEALTH TO PROVIDE COMPRHENSIVE NEAR SITE CLINIC SERVICES FOR CITY EMPLOYESS, RETIREES, AND ELIGIBLE DEPENDENTS FROM MARCH 1, 2026, THROUGH FEBRUARY 28, 2030, IN AN AMOUNT NOT TO EXCEED $2,476,090.00, FOR THE OFFICE OF HUMAN RESOURCES
To authorize the City of Springfield to enter into a contract with Memorial Health to provide comprehensive near-site clinic services for City employees, retirees, and eligible dependents as part of the City's Health Care RFP from 3/1/2026-2/28/2030. Memorial Health was selected as the recommended vendor for near-site clinic services following a competitive evaluation process. Their proposal offers a comprehensive care model that provides members with access to multiple Memorial Health locations, including primary care, urgent care, prompt care, and drive-through lab services. Estimated Financial Impact: (Detailed Attached) 4-Year Estimated Employer Expense $2,476,090.00. Note: These figures are estimates. The above expenses are before adjustments for: Hospital Rebates, Shared Savings, and Performance Guarantees.
Agenda Type:
Agenda Item
Department:
General City Business
2025-449
AN ORDINANCE AMENDING CHAPTER 79, SECTION 79.30(b) OF THE 1988 CITY OF SPRINGFIELD CODE OF ORDINANCES, AS AMENDED, REVISING DESIGNATED SNOW EMERGENCY ROUTES, FOR THE OFFICE OF PUBLIC WORKS
This is a proposed change to Exhibit A of Chapter 79.30 of the City's Code of Ordinances to revise the limits of certain streets designated as snow emergency routes. The proposed revisions vary, but generally the streets shown to be removed are proposed for removal either because they are already posted as no parking at all times, otherwise do not allow parking at all times, or because the street segment is no longer part of an arterial street system. Other revisions are to add street segments or modifications of limits to ensure snow operations are adequately addressed.
Agenda Type:
Agenda Item
Department:
Public Works
2025-450
AN ORDINANCE APPROVING AMENDMENT NO. 4 TO THE LOCAL AGENCY PARTICIPATION AGREEMENT WITH THE ILLINOIS DEPARTMENT OF TRANSPORTATION TO REIMBURSE THE CITY FOR LAND ACQUISITION AND PRELIMINARY ENGINEERING EXPENSES FOR THE SPRINGFIELD RAIL IMPROVEMENTS PROJECT MFT SECTION 19-STATE-00-RR
This ordinance is for Amendment # 4 to a Local Agency Participation Agreement with the Illinois Department of Transportation to reimburse the City for expenses relating to preliminary engineering and land acquisition for the Springfield Rail Improvements Project ( Sangamon Av. to Stanford Av., including North Grand Overpass at NSRR/I&MRR).
Agenda Type:
Agenda Item
Department:
Public Works
2025-451
A RESOLUTION FOR THE MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE, PERTAINING TO SPENDING MOTOR FUEL TAX FUNDS ON THE SPRINGFIELD RAIL IMPROVEMENTS PROJECT (MFT SECTION NO. 19-STATE-00-RR) FOR THE OFFICE OF PUBLIC WORKS
This supplemental resolution outlines to IDOT that we may spend an additional $3,578.080.00 from MFT funds to pay for preliminary engineering and land acquisition for the Springfield Rail Improvements Project (Sangamon Ave. to Stanford Ave., including North Grand Overpass at NSRR/I&MRR).
Agenda Type:
Agenda Item
Department:
Public Works
2025-452
AN ORDINANCE APPROVING AMENDMENT 1 TO AN ORDINANCE PROVIDING FOR THE ISSUANCE OF TAXABLE SPORTS COMPLEX REVENUE BONDS, SERIES 2024 OF THE CITY OF SPRINGFIELD, SANGAMON COUNTY, ILLINOIS, AS AMENDED
The taxable Sports Complex Bonds issued by the City has a final draw date of October 31, 2025. This needs to be extended to May 31, 2026 to properly process disbursements through escrow. The repayment schedule and amount owed will not be changed by this extension. There is no fiscal impact.
Agenda Type:
Agenda Item
Department:
General City Business
2025-453
AN ORDINANCE AUTHORIZING SUBRECIPIENT GRANT AGREEMENT NO. 23-203186 WITH MAX-OUT FOUNDATION AND BUDGETARY TRANSFER FOR PAYMENT IN AN AMOUNT NOT TO EXCEED $25,000.00 PURSUANT TO COMMUNITY CONNECTIONS FROM STATE OF ILLINOIS DEPARTMENT OF COMMERCE & ECONOMIC OPPORTUNITY FOR SPRINGFIELD POLICE DEPARTMENT
Subrecipient Agreement with Max-Out Foundation for $25,000.00 to fund Youth Sports and Community Enrichment programs. Budgetary Transfer in the amount of $25,000.00 to allocate expenses to the appropriate expense line: $25,000.00 From: 001-112-POLC-ILCJ-1232 To: 001-112-POLC-ILCJ-2110
Agenda Type:
Agenda Item
Department:
General City Business
2025-455
AN ORDINANCE AUTHORIZING A SUPPLEMENTAL APPROPIRATION AND APPROVAL OF AN AGREEMENT BETWEEN THE CITY OF SPRINGFIELD AND CARASOFT TECHNOLOGY CORP. FOR LABOR COST AND BENCHMARKING SOFTWARE IN AN AMOUNT NOT TO EXCEED $331,500.00 FOR A (3) THREE YEAR PERIOD
The city lacks a centralized benckmarking or compensation software system. This software can allow the City to have a centralized database of compensation and CBA rules, real-time benchmarking comparables, automated costing engine, scenario modeling, dashboards, audit trails, and reduced reliance on spreadsheets.
Agenda Type:
Agenda Item
Department:
General City Business
2025-456
AN ORDINANCE AUTHORIZING THE EXECUTION OF A CONTRACT WITH METLIFE, INC. TO PROVIDE VISION, BASIC LIFE, AND ANCILLARY PRODUCT LINES AND SERVICES FOR THE CITY'S SELF-INSURED HEALTH PLAN EFFECTIVE MARCH 1, 2026, THROUGH FEBRUARY 28, 2029, IN AN AMOUNT NOT TO EXCEED $603,696.00, AND AETNA TO PROVIDE DENTAL SERVICES IN THE AMOUNT NOT TO EXCEED $1,739,760.00 FOR VISION AND BASIC LIFE AND ANCILLARY BENEFITS, FOR THE OFFICE OF HUMAN RESOURCES
To authorize COS to enter into a contract with MetLife to provide Vision, Insurance, Basic Life and AD&D Insurance, and Voluntary Ancillary Benefits ( Accident, Critical Illness, Hospital Indemnity, Cancer, LTD, and FMLA administration) services and AETNA for Dental Benefits for City employees, retirees, and eligible dependents as part of the City's Health Care RFP from 3/1/2026-2/28/2029. MetLife & AETNA were selected as the recommended vendors for following a competitive pricing, access, administrative capabilities, and member experience proposal. The proposals offer a strong pricing stability with 36 month rate guarantees, enhanced plan designs for vision, no change in premium ancillary rates. Estimated Financial Impact: (Detailed Attached) Vision: $451,971.00, Basic Life: $151,725.00, Dental: $1,739,760.00. These figures are estimates. The above expenses are based off an estimated number of lives.
Agenda Type:
Agenda Item
Department:
General City Business
2025-457
AN ORDINANCE AUTHORIZING THE APPROVAL OF AN AGREEMENT BETWEEN THE CITY OF SPRINGFIELD AND THE SPRINGFIELD FIREFIGHTERS LOCAL 37 OF THE INTERNATIONAL ASSOCIATION OF FIREFIGHTERS, FROM MARCH 1, 2025, THROUGH FEBRUARY 28, 2029
The prior contract expired February 28, 2025 with IAFF Local 37. This is a new collective bargaining agreement for a four (4) year term.
Alderman Gregory voted Present on this item.
Agenda Type:
Agenda Item
Department:
General City Business
2025-458
AN ORDINANCE AUTHORIZING THE ACCEPTANCE OF CONTRACT NO. (122123-DEM) FROM MACQUEEN EQUIPMENT, LLC FOR THE PURCHASE OF ONE (1) DEMERS MXP 170 TYPE I APPARATUS FOR AN AMOUNT NOT TO EXCEED $336,902.00, FOR THE SPRINGFIELD FIRE DEPARTMENT
The Springfield Fire Department desires to purchase an apparatus from MacQueen Equipment LLC. This purchase will be part of the B.E.A.C.O.N project and operated by the fire department. This apparatus will strengthen the ability to provide timely medical care, directly supporting the health and safety of the community. This will grant access to immediate care to those in immediate need during dispatched calls. Included in this purchase will be a power load lift and graphics already placed. Delivery expected in May of 2026.
Agenda Type:
Agenda Item
Department:
General City Business
2025-459
AN ORDINANCE APPROVING SALARY INCREASES IN EXCESS OF 5% DURING A 12-MONTH PERIOD FOR SPRINGFIELD FIRE DEPARTMENT COMMAND STAFF
This will authorize a one-time pay increase of more then 5% for SFD Command Staff.
Agenda Type:
Agenda Item
Department:
General City Business