2024-288
AN ORDINANCE AUTHORIZING CONTRACT EXTENSION AND ADDITIONAL FUNDING IN THE AMOUNT OF $70,477.00 UNDER CONTRACT NO. UE23-04-31 – GROUNDWATER & LEACHATE ANALYSIS WITH TEKLAB, INC. FOR A TOTAL AMOUNT NOT TO EXCEED $202,907.00, FOR THE OFFICE OF PUBLIC UTILITIES
Ordinance No. 255-06-22 accepted Contract UE23-04-31 with Teklab, Inc. for laboratory services for groundwater and leachate sampling and analysis at the Flue Gas Desulfurization (FGDS) Sludge disposal facility as required by Illinois Environmental Protection Agency (IEPA) operating permit. The base bid on the contract was $87,430.00, and the ordinance included an additional $10,000.00 field modification allowance, bringing the total ordinance request to $97,430.00. It was a two (2) year contract, from June 2022 through June 2024. Teklab Inc. was the low bidder on the contract by a significant amount. Due to ongoing compliance efforts for Illinois regulations 35 Ill. Adm. Code Part 845 and federal regulations 40 CFR 257 Subpart D at the FGDS landfill and CCR surface impoundments, further sampling at additional wells was needed. This sampling at additional wells was unforeseeable at the time of the original ordinance. Ordinance No. 037-02-24 authorized an additional $35,000.00 in funding to cover the additional well sampling which brought the grand total payable under this contract to $132,430.00. This ordinance is approving and authorizing a one-year extension to Contract UE23-04-31 and additional funding of $70,477.00 to continue the professional services related to sampling and analysis of groundwater and leachate at the CWLP’s FGDS Landfill and Coal Combustion Residual (CCR) surface impoundments. The continued sampling at additional wells is now required for ongoing compliance efforts for Illinois regulations 35 III. Adm. Code Part 845 and Federal regulations 40 CFR 257 Subpart D at the FGDS landfill and CCR surface impoundments. This increase will bring the contract total to $202,907.00. All terms and conditions of the original contract remain in place.
Agenda Type:
Agenda Item
Department:
CWLP
Vote Results:
2024-289
AN ORDINANCE AUTHORIZING THE PURCHASE OF TWO (2) FORKLIFTS FROM DOOSAN BOBCAT NORTH AMERICA, INC. FROM A JOINT PURCHASE CONTRACT IN AN AMOUNT NOT TO EXCEED $57,756.90, FOR THE OFFICE OF PUBLIC UTILITIES
This ordinance authorizes the purchase of two (2) forklifts in an amount not to exceed $57,756.90, with Doosan Bobcat North America, Inc. (“Doosan Bobcat”) for the Electric Transmission and Distribution (“T&D”) Division. This purchase is through Sourcewell Contract number 091520-DIV. Sourcewell solicits bids and allows municipalities to share in the bulk cost savings by ordering off of such contracts. T&D will purchase one (1) GC20S-9LP Bobcat Forklift with a 4,000-pound capacity ($27,058.31) and one (1) GC30S-9LP Bobcat with a 6,000-pound capacity ($30,698.59). These new forklifts will be used in everyday T&D activities and will replace two (2) forklifts that have reached their end-of-life cycle: #861 and #862 (both are 2000 Clark Electric Forklifts). These older forklifts will be sold at auction. Doosan Bobcat is not a local vendor.
Agenda Type:
Agenda Item
Department:
CWLP
Vote Results:
2024-290
AN ORDINANCE APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH TALLEY & ASSOCIATES IN AN AMOUNT NOT TO EXCEED $60,000.00 FOR ASSISTANCE WITH REGULATORY ISSUES, FOR THE OFFICE OF PUBLIC UTILITIES
This ordinance approves and authorizes execution of a Professional Services Agreement with Talley & Associates in an amount not to exceed $60,000.00, to provide assistance with regulatory issues impacting the Office of Public Utilities for the Fiscal Year 2025. Talley & Associates will provide consulting, lobbying, and outreach services for the Utility. Talley & Associates are located in Washington, D.C., and represents municipal utilities and cooperatives in thirty-four (34) States, including representing CWLP from 2014-2016. They have the unique skills and experience to advocate and inform the Utility of developments in Washington, D.C. Previously, Talley & Associates provided the Office of Public Utilities assistance with securing support from our Congressional delegation on legislation to ease transformer supply chain issues, obtained meetings with Federal Agencies, and connected CWLP to other utilities trying to address similar regulatory issues. The Office of Public Utilities found their assistance to be very helpful and beneficial to the Utility.
Agenda Type:
Agenda Item
Department:
CWLP
Vote Results:
2024-291
AN ORDINANCE AUTHORIZING THE PURCHASE OF REPLACEMENT PARTS FOR THE INTERSTATE COMBUSTION TURBINE’S TRANSFORMER FROM HITACHI ENERGY USA INC. IN AN AMOUNT NOT TO EXCEED $84,738.00, FOR THE OFFICE OF PUBLIC UTILITIES
This ordinance approves the purchase of three (3) GSU low-side bushings to replace the currently leaking bushings at the Interstate Combustion Turbine (“ICT”) transformer from Hitachi Energy USA Inc. (“Hitachi”) at a cost of $28,246.00 each, for a grand total not to exceed $84,738.00. These items have a long lead of 28-30 weeks. Leaking bushings can cause potentially catastrophic damage to the transformer which would lead to costly repairs and downtime for the ICT unit. Hitachi is the OEM for the bushings; they are not a local vendor.
Agenda Type:
Agenda Item
Department:
CWLP
Vote Results:
2024-292
AN ORDINANCE AUTHORIZING THE PURCHASE OF HIGH VOLTAGE SWITCHGEARS FROM ABB INC., C/O RAUCKMAN HIGH VOLTAGE SALES IN AN AMOUNT NOT TO EXCEED $249,449.38, FOR THE OFFICE OF PUBLIC UTILITIES
This ordinance will authorize the purchase of high-voltage switchgears for various underground vault locations in the downtown area for the electric distribution system with ABB Inc. c/o Rauckman High Voltage Sales in an amount not to exceed $249,449.38. These units were selected due to technical features and compatibility with existing infrastructure/platforms. These switchgears must integrate with existing components and systems currently installed in these locations. The new switchgear units will be used to replace primary switches and fuses that are at their end-of-life timeframe. This will improve reliability and safe operation of equipment and reduce both planned and unplanned outages as well as decreasing the duration of any outages that do occur. Rauckman High Voltage Sales is the exclusive manufacturer representative for ABB equipment. Neither ABB Inc. nor Rauckman High Voltage Sales are local vendors.
Agenda Type:
Agenda Item
Department:
CWLP
Vote Results:
2024-293
A RESOLUTION TO USE MFT REBUILD FUNDS FOR SUPPLEMENT NO. 1 FOR CONSTRUCTION PHASE ENGINEERING SERVICES (PE-III), FOR THE KOKE MILL ROAD AND GREENBRIAR DRIVE TRAFFIC SIGNAL IMPROVEMENT PROJECT, (MFT SECTION #20-00493-00-TL), FOR THE OFFICE OF PUBLIC WORKS
Motor Fuel Tax is a state levy and the City is governed by state statutes. IDOT administers MFT monies and it takes prior approval from IDOT to expend any MFT funds. This resolution informs the State that the City intends to expend an additional $9,618.00 utilizing funds under the MFT program on supplemental construction engineering services phase for the Koke Mill Road and Greenbriar Drive Traffic Signal Improvement project.
Agenda Type:
Agenda Item
Department:
Public Works
Vote Results:
2024-294
AN ORDINANCE AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT WITH THE ILLINOIS DEPARTMENT OF NATURAL RESOURCES AND OAK RIDGE CEMETERY TO CONSTRUCT AND MAINTAIN AN ADA PATHWAY TO ALLOW ACCESS TO THE NEW GOLD STAR MEMORIAL IN THE WAR MEMORIAL STATE HISTORIC SITE, FOR THE OFFICE OF PUBLIC WORKS
This ordinance will authorize an agreement between Oak Ridge Cemetery and The Illinois Department of Natural Resources or DNR. The agreement is that Oak Ridge will construct and maintain an ADA pathway from the parking lot of the War Memorial State Historic Site to the new Gold Star Memorial. The expected cost for the construction of the sidewalk through the IDNR property will be approximately $6,000.00. The agreement term will be from the execution date and shall run in perpetuity.
Agenda Type:
Agenda Item
Department:
Public Works
Vote Results:
2024-295
AN ORDINANCE APPROVING THE FINAL PLAT FOR THE REDIVISION OF LOT 16A OF THE REDIVISION OF PART OF LOT 16 OF LEGACY POINTE TOWN CENTER PHASE II, FOR THE OFFICE OF PUBLIC WORKS
An ordinance approving the final plat for the Redivision of Lot 16A of the Redivision of Part of Lot 16 of Legacy Pointe Town Center Phase II for the Office of Public Works. The subdivision is located on the west side of S. MacArthur Boulevard and the south of Lincolnshire Boulevard.
Agenda Type:
Agenda Item
Department:
Public Works
Vote Results:
2024-296
AN ORDINANCE AUTHORIZING THE PURCHASE OF TWO VACANT OR ABANDONED PROPERTIES ON THE TAX SALES LIST FROM SANGAMON COUNTY, AS TRUSTEE, IN AN AMOUNT NOT TO EXCEED $1,590.00, FOR THE OFFICE OF PUBLIC WORKS
This ordinance will authorize the purchase of 2001 South Grand Ave. E. parcel 14-35.0-381-034 and Stanford Ave. parcel #22-10-0-156-008 from the Sangamon County Treasurer.
Agenda Type:
Agenda Item
Department:
Public Works
Vote Results:
2024-297
AN ORDINANCE ACCEPTING THE PROPOSAL SUBMITTED BY INSITUFORM TECHNOLOGIES USA, LLC FOR PW25-04-11 SEWER REHABILITATION, NON-SRF, IN AN AMOUNT NOT TO EXCEED $4,612,891.37, FOR THE OFFICE OF PUBLIC WORKS
No description.
Agenda Type:
Agenda Item
Department:
Public Works
Vote Results:
2024-298
AN ORDINANCE AUTHORIZING SUPPLEMENT NO. 1 TO AN AGREEMENT WITH KNIGHT E/A 1, INC. FOR CONSTRUCTION PHASE ENGINEERING SERVICES, PE-III, FOR THE KOKE MILL ROAD AND GREENBRIAR DRIVE TRAFFIC SIGNAL IMPROVEMENT PROJECT, MFT SECTION #20-00493-00-TL, AND AUTHORIZING ADDITIONAL EXPENDITURES IN AN AMOUNT NOT TO EXCEED $9,618.00 FOR A TOTAL AMOUNT NOT TO EXCEED $70,332.00, FOR THE OFFICE OF PUBLIC WORKS
This ordinance is a supplement to the contract for Construction Phase Engineering Services (PE-III) for the Koke Mill Road and Greenbriar Drive Traffic Signal Improvement project for construction of a new traffic signal at this intersection. Delays to the construction timeframe, revisions to materials and shop drawings, and other necessary construction observations, coordinations, field review and revisions, additional effort for revisions to record drawings for field changes, and project documentation and reporting to comply with IDOT requirements have resulted in additional hours required for the consultant engineer that were not able to be reasonably foreseen at the time the original contract was prepared, due to the nature of this construction.
Agenda Type:
Agenda Item
Department:
Public Works
Vote Results:
2024-299
AN ORDINANCE AUTHORIZING PAYMENT IN THE AMOUNT OF $23,000.00 TO KAINAN RINABERGER, A CURRENT CITY OF SPRINGFIELD FIREFIGHTER FOR SETTLEMENT OF A WORKERS’ COMPENSATION CLAIM FOR CASE NUMBER 23-WC-024317
Kainan Rinaberger, hired on February 14, 2006, as a City of Springfield Firefighter reported a work injury on March 29, 2023. Mr. Rinaberger filed a workers compensation claim (Case# 23-WC-024317) and is willing to settle in the amount of $23,000.00. Livingstone, Mueller, Bima and Davlin, P.C., the city's legal advisors, also recommend payment in the amount of $23,000.00 to settle (Case# 23-WC-024317).
Agenda Type:
Agenda Item
Department:
General City Business
Vote Results:
2024-300
AN ORDINANCE AUTHORIZING PAYMENT IN THE AMOUNT OF $43,264.99 TO PATRICK PETERS, A PUBLIC WORKS EMPLOYEE FOR SETTLEMENT OF A WORKERS’ COMPENSATION CLAIM FOR CASE NUMBER 23-WC-034073
Patrick N. Peters, hired on July 18, 1999, as a City of Springfield Public Works employee and reported a work injury on June 15, 2023. Mr. Peters filed a workers compensation claim (Case# 23-WC-034073) and is willing to settle in the amount of $43,264.99. Livingstone, Mueller, Bima and Davlin, P.C., the city's legal advisors, also recommend payment in the amount of $43,264.99 to settle (Case# 23-WC-034073).
Agenda Type:
Agenda Item
Department:
General City Business
Vote Results:
2024-301
AN ORDINANCE AUTHORIZING EXECUTION OF A TENTATIVE COLLECTIVE BARGAINING AGREEMENT WITH THE INTERNATIONAL UNION OF PAINTERS AND ALLIED TRADES, PAINTERS DISTRICT COUNCIL 58 FROM OCTOBER 1, 2023 THROUGH SEPTEMBER 30, 2027
No description.
Agenda Type:
Agenda Item
Department:
General City Business
Vote Results:
2024-302
AN ORDINANCE AMENDING ORDINANCE 260-07-23 AND AUTHORIZING ADDITIONAL PAYMENT OF $23,500.00 TO HART, SOUTHWORTH & WITSMAN FOR LEGAL SERVICES FOR BOND DISCLOSURE COUNSEL WORK FOR THE GENERAL OBLIGATION REFUNDING AND IMPROVEMENT BONDS, SERIES 2024 FOR A TOTAL CONTRACTUAL AMOUNT NOT TO EXCEED $83,500.00 FOR THE OFFICE OF BUDGET AND MANAGEMENT
Bond and Disclosure Counsel services at Hart, Southworth & Witsman for the issuance and refunding of the General Obligation Bonds, Series 2024 exceeded the estimated $60,000.00 in the original ordinance. This authorization will allow payment for completion of all work done by the firm with respect to the Bond issuance.
Agenda Type:
Agenda Item
Department:
General City Business
Vote Results:
2024-303
AN ORDINANCE APPROVING ADDENDUM 1 TO THE AGREEMENT WITH HEARTLAND HOUSED FOR THE PURPOSE OF ADDRESSING HOMELESSNESS IN AN AMOUNT NOT TO EXCEED $250,000.00, FOR THE PERIOD BEGINNING MARCH 1, 2024 AND ENDING FEBRUARY 28, 2025, FOR THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENT
Addendum 1 to the Agreement with Heartland Housed for developing and implementing programs designed to reduce and/or eliminate the problem of homelessness in Springfield and Sangamon County in an amount not to exceed $250,000.00.
Agenda Type:
Agenda Item
Department:
General City Business
Vote Results:
2024-304
AN ORDINANCE DECLARING MISCELLANEOUS VEHICLES AS SURPLUS PROPERTY AND AUTHORIZING DISPOSAL OF SAID SURPLUS PROPERTY BY AUCTION, SOLD FOR SCRAP, DONATED OR RECYCLED, FOR THE SPRINGFIELD FIRE DEPARTMENT
The Fire Department has identified 11 items - 5 vehicles, 1 pontoon & 5 Fire Engines as surplus. Following the declaration of surplus, the City will seek to sell these through public auction or trade-in should the return to the city more beneficial for the vehicles and pontoon and a surplus emergency fire equipment website for the designated rigs.
Agenda Type:
Agenda Item
Department:
General City Business
Vote Results:
2024-305
AN ORDINANCE TO PAY FOR AN ANNUAL SUBSCIPTION TO EMERGENCY SERVICES ORGANIZATION (“ESO”) TO PROVIDE FIRE DEPARTMENT REPORTING SOFTWARE AND SUPPORT SERVICES, FOR THE SPRINGFIELD FIRE DEPARTMENT
ESO is the system that the fire department uses to complete emergency response reports. This ordinance is an annual budgeted payment.
Agenda Type:
Agenda Item
Department:
General City Business
Vote Results:
2024-306
AN ORDINANCE AUTHORIZING THE APPROVAL OF AN AGREEMENT BETWEEN THE CITY OF SPRINGFIELD AND OPERATIVE PLASTERERS AND CEMENT MASONS, LOCAL 18, FROM MARCH 1, 2024 THROUGH FEBRUARY 29, 2028, FOR THE OFFICE OF HUMAN RESOURCES
No description.
Agenda Type:
Agenda Item
Department:
General City Business
Vote Results:
2024-307
AN ORDINANCE AUTHORIZING ADDITIONAL PAYMENT OF $25,000.00 FOR A TOTAL NOT TO EXCEED $100,000.00 TO HINSHAW & CULBERTSON LLP TO DEFEND GENERAL LIABILITY CLAIMS FOR THE CITY OF SPRINGFIELD, FOR THE OFFICE OF CORPORATION COUNSEL
The City previously accepted ORD #249-06-24 with Hinshaw & Culbertson LLP to defend general liability claims for the city. We have received bills that exceeds the limit of the contract. Additional payment required in the amount of $25,000.00 for a total not to exceed $100,000.00.
Agenda Type:
Agenda Item
Department:
General City Business
Vote Results: