2025-118
AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UW25-01-59 – SOUTH FORK PUMP STATION PUMPS AND ELECTRICAL UPGRADES (REBID) WITH HENSON ROBINSON COMPANY IN AN AMOUNT NOT TO EXCEED $742,909.00, AND AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $427,909.00 FOR THE OFFICE OF PUBLIC UTILITIES
This Ordinance accepts Contract UW25-01-59 in an amount not to exceed $742,909.00, with Henson Robinson Company (“Henson Robinson”), for the South Fork Pump Station’s pump and electrical upgrades. The project involves an upgrade of the electrical infrastructure at the South Fork Pump Station to accommodate the installation of two (2) new 30-inch vertical turbine mixed flow propeller oil-lubricated 450 HP pumps. These units will replace the existing pumps that are used to transfer water from South Fork of the Sangamon River to Lake Springfield in times of low lake level. These pumps are vital to the water plant operations in times of low precipitation. The existing pumps are over seventy (70) years old. Henson Robinson supplied the only bid that was received for the subject project and the bid price was significantly higher than the engineer's estimate. The Office of Public Utilities is requesting a supplemental appropriation in an amount not to exceed $427,909.00 from the Water Rate Stabilization Unappropriated Fund Balance into account 101-100-BB-4342-2505 in order to execute the above-referenced contract. Henson Robinson is a local vendor.
Agenda Type:
Agenda Item
Department:
CWLP
2025-119
AN ORDINANCE AUTHORIZING THE PURCHASE OF A BACKHOE/LOADER FROM MARTIN EQUIPMENT, INC. FROM A THIRD-PARTY COOPERATIVE PURCHASING AGREEMENT WITH SOURCEWELL IN AN AMOUNT NOT TO EXCEED $174,122.00, FOR THE OFFICE OF PUBLIC UTILITIES
Sourcewell solicits bids and allows municipalities to share in the bulk cost savings by ordering off such contracts. The new unit is a 2025 John Deere 320 P-Tier Backhoe/Loader with a 24-inch heavy-duty bucket for a base purchase price of $145,372.00 and a 5-year or 5,000-hour Martin Max Maintenance & Repair Lease Agreement for $28,750.00, for a grand total $174,122.00. This new backhoe/loader will be used by the Office of Public Utilities’ Water Department personnel for every day for installation/maintenance of services, lead service line replacements, water mains, fire hydrants, and valves. Martin Equipment is a local vendor.
Agenda Type:
Agenda Item
Department:
CWLP
2025-120
AN ORDINANCE AUTHORIZING THE PURCHASE OF TWO (2) 2026 INTERNATIONAL DUMP TRUCKS FROM RUSH TRUCK CENTERS OF ILLINOIS, INC. FROM A STATE CONTRACT IN AN AMOUNT NOT TO EXCEED $299,317.12, FOR THE OFFICE OF PUBLIC UTILITIES
This Ordinance authorizes the purchase of two (2) 2026 International Dump Trucks in an amount not to exceed $299,317.12, with Rush Truck Centers of Illinois, Inc. (“Rush Truck Centers”) as a joint purchase in conjunction with State Contract No. 24-416CMS-BOSS-B-41660 (JPMC Dump Trucks). The State of Illinois solicited bids for vehicles and allowed municipalities to share bulk cost savings by ordering off such contracts. These two (2) 2026 International HV507 SFA dump trucks cost the Water Department $149,658.56 each. One of the new dump trucks will replace an older 2001 International 4900 dump truck with 144,000 miles; it is being replaced due to the high miles and will be used for parts. The other new dump truck is an addition to the fleet for a new service crew. Rush Truck Centers is a local vendor.
Agenda Type:
Agenda Item
Department:
CWLP
2025-121
AN ORDINANCE AUTHORIZING THE PURCHASE OF REPLACEMENT PARTS FOR THE DALLMAN UNIT 4 FINISH SUPERHEAT INLET PENDANTS FROM WOOD GROUP USA, INC. IN AN AMOUNT NOT TO EXCEED $72,820.00, FOR THE OFFICE OF PUBLIC UTILITIES
This Ordinance authorizes the purchase of material needed for repairs to Dallman Unit 4 Finish Superheat Inlet Pendants. The purchase, which included 12 loose tubes, will replace two (2) of the existing nineteen (19) pendants. These pendants are being replaced due to ash erosion in the base material. Wood Group USA Inc. is the original manufacturer of these parts.
Agenda Type:
Agenda Item
Department:
CWLP
2025-122
AN ORDINANCE AUTHORIZING AMENDMENT NO. 1 TO A PROFESSIONAL SERVICES AGREEMENT WITH WHKS & CO. FOR ADDITIONAL ENGINEERING SERVICES FOR ROADWAY AND DRAINAGE IMPROVEMENTS ON ADLOFF LANE BETWEEN STEVENSON DRIVE AND STANFORD AVENUE IN THE AMOUNT OF $38,001.00 AND FOR A TOTAL AMOUNT NOT TO EXCEED $128,464.00 FOR THE OFFICE OF PUBLIC WORKS
This ordinance is for supplement number 1 to the professional services contract with WHKS to perform additional professional engineering services for roadway and drainage improvements along Adloff Lane, between Stevenson Drive and Stanford Avenue. Storm sewer trunk line design and multiple design iterations were required to create a drainage system minimizing conflicts with high pressure gas mains and eliminating right-of-way acquisitions.
Agenda Type:
Agenda Item
Department:
Public Works
2025-123
AN ORDINANCE AUTHORIZING EXECUTION OF A CONSTRUCTION ENGINEERING AGREEMENT WITH WHKS & CO., IN AN AMOUNT NOT TO EXCEED $140,033.50 FOR THE ADLOFF LANE ROAD AND DRAINAGE IMPROVEMENTS FOR THE OFFICE OF PUBLIC WORKS
This ordinance is for construction engineering services for roadway and drainage improvements along Adloff Lane, between Stevenson Drive and Stanford Avenue.
Agenda Type:
Agenda Item
Department:
Public Works
2025-124
AN ORDINANCE AUTHORIZING EXECUTION OF A MASTER SERVICES AGREEMENT WITH NV5 GEOSPATIAL, INC. FOR VARIOUS SUPPORT SERVICES AND DELIVERABLES FOR THE GEOGRAPHIC INFORMATION SYSTEMS FOR AN AMOUNT NOT TO EXCEED $355,000.00, FOR THE OFFICE OF PUBLIC WORKS
This is an ordinance for the execution of a master services agreement with NV5 Geospatial, LLC. for support and deliverables for the Geographic Information Systems and Computerized Maintenance Management Systems to improve asset management and operational efficiency for Public Works, CWLP Electric Division, CWLP Water Division and Office of Planning and Economic Development.
Agenda Type:
Agenda Item
Department:
Public Works
2025-125
AN ORDINANCE ACCEPTING THE LOWEST RESPONSIBLE BID AND AUTHORIZING THE EXECUTION OF CONTRACT NUMBER PW25-12-58 WITH P.H. BROUGHTON & SONS, INC. TO FURNISH CONSTRUCTION OF ADLOFF LANE IMPROVEMENTS IN AN AMOUNT NOT TO EXCEED $1,235,237.00 FOR THE OFFICE OF PUBLIC WORKS
This ordinance is for drainage and pavement improvements to Adloff Lane. $400,000.00 of this work is funded with DCEO Grant 21-230419.
Agenda Type:
Agenda Item
Department:
Public Works
2025-126
AN ORDINANCE APPROVING THE APPOINTMENT OF STEVEN M. SIMPSON-BLACK TO THE SPRINGFIELD URBAN FORESTRY COMMISSION
Pursuant to City of Springfield Code of Ordinances, Chapter 102, this ordinance is to appoint Steven M. Simpson-Black, who resides on Varsity Court, Springfield, to the Urban Forestry Commission. The appointment will replace Scott Marlow's expired term and resignation. Term will be for three years. 1st appt.
Agenda Type:
Agenda Item
Department:
General City Business
Vote Results:
2025-128
AN ORDINANCE APPROVING THE APPOINTMENT OF SUSAN J. REMPFER TO THE SPRINGFIELD URBAN FORESTRY COMMISSION
Pursuant to City of Springfield Code of Ordinances, Chapter 102, this ordinance is to appoint Susan J. Rempfer, who resides on West Road Dr., Springfield, to the Urban Forestry Commission. The appointment will fulfill the unexpired term for Jan Van Qualen whom resigned. Term will expire 8/12/2025. 1st appt.
Agenda Type:
Agenda Item
Department:
General City Business
Vote Results:
2025-129
AN ORDINANCE AUTHORIZING TO ZACHARY FITZGERALD, A CURRENT CITY OF SPRINGFIELD POLICE OFFICER, FOR STATEMENT OF WORKERS COMPENSATION CLAIM NUMBER 24-WC-025890 IN AN AMOUNT NOT TO EXCEED $24,713.00
Zachary Fitzgerald, hired on May 30, 2023, as a City of Springfield Police Officer employee reported a work injury on September 1, 2024. Mr. Fitzgerald filed a workers' compensation claim (Case #24-WC-025890) and is willing to settle in the amount of $24,713.00. Livingstone, Mueller, Bima, & Murphy P.C. the city's legal advisor, also recommend payment in the amount of $24,713.00 to settle (Case #24-WC-025890).
Agenda Type:
Agenda Item
Department:
General City Business
2025-130
AN ORDINANCE AUTHORIZING PAYMENT OF A WORKERS COMPENSATION SETTLEMENT TO JACOB BARTNICK, A CURRENT CITY OF SPRINGFIELD FIRE DEPARTMENT EMPOYEE, FOR SETTLEMENT OF A WORKERS COMPENSATION CLAIM FOR CASE NUMBER 24-WC-013308 IN AN AMOUNT NOT TO EXCEED $29,238.75
Jacob Bartnick, hired on 02/17/2023, as a City of Springfield Firefighter employee reported a work injury on November 21, 2023. Mr. Bartnich filed a workers' compensation claim (Case #24-WC-013308) and is willing to settle in the amount of $29,238.75. PMA Companies, the city's third party Workers' Compensation Vendor, also recommend payment in the amount of $29,238.75 to settle (Case #24-WC-013308).
Agenda Type:
Agenda Item
Department:
General City Business
2025-131
AN ORDINANCE AUTHORIZING PAYMENT TO RHET SPENGEL, A FORMER CITY OF SPRINGFIELD POLICE OFFICER, FOR SETTLEMENT OF WORKERS COMPENSATION CLAIM NUMBER 23-WC-025863 IN AN AMOUNT NOT TO EXCEED $87,326.75
Rhet Spengel, hired on December 09, 2002, as a City of Springfield Police Officer employee reported a work injury on August 18, 2022. Mr. Spengel filed a workers' compensation claim (Case #23-WC-025863) and is willing to settle in the amount of $87,326.75. Livingstone, Mueller, Bima & Murphy, P.C. the city's legal advisors, also recommend payment in the amount of $87,326.75 to settle (Case #23-WC-025863).
Agenda Type:
Agenda Item
Department:
General City Business
2025-132
AN ORDINANCE AUTHORIZING A DECREASE IN THE NUMBER OF CLASS "D" LIQUOR LICENSES BY ONE DUE TO CLOSURE OF BUSINESS BY CHINA KING RESTAURANT LLC., D/B/A CHINA KING LOCATED AT 120 N. GRAND AVENUE WEST
It is necessary under Section 90.17 of the 1988 City of Springfield Code of Ordinances, as amended, to control the number of liquor licenses authorized per classification.
Agenda Type:
Agenda Item
Department:
General City Business
2025-133
AN ORDINANCE TO INCREASE THE NUMBER OF CLASS "E" LIQUOR LICENSES BY ONE FOR NEW CHINA KING EXPRESS, INC. D/B/A CHINA KING LOCATED AT 120 N. GRAND AVENUE WEST
It is necessary under Section 90.17 of the 1988 City of Springfield Code of Ordinances, as amended, to control the number of liquor licenses authorized per classification.
Agenda Type:
Agenda Item
Department:
General City Business
2025-134
AN ORDINANCE AUTHORIZING AN INCREASE IN THE NUMBER OF CLASS "E" AND CLASS "I" LIQUOR LICENSES DUE TO NEW BUSINESS BY SCHLEES GOURMET BAKERY AND BOTTLE SHOP, LLC. D/B/A SCHLEE'S GOURMET BAKERY AND BOTTLE SHOP LOCATED AT 225 S. 6TH STREET
It is necessary under Section 90.17 of the 1988 City of Springfield Code of Ordinances, as amended, to control the number of liquor licenses authorized per classification.
Agenda Type:
Agenda Item
Department:
General City Business
2025-135
AN ORDINANCE AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN THE CITY OF SPRINGFIELD AND ALTERNATIVE CLAIMS MANAGEMENT LLC (ACM) TO PROVIDE DAMAGE RECOVERY SERVICES FOR VEHICLE-RELATED LOSSES FOR A TERM OF 3 YEARS
This agreement authorizes the City to utilize Alternative Claims Management ("ACM") to provide damage recovery services for vehicle-related losses, including lost of use, revenue, and value for incidents where the City is not at fault. For services rendered, ACM will receive a performance-based Recovery Share as outlined in Exhibit A of the Terms of Service Agreement. There is no "up-front" cost to the City for these services. Any payments would be deducted as part of the recovery that ACM acquires. The initial term of this contract is 3 years, with an auto-renew clause. However, the agreement may be canceled at any time and the City is not obligated to send all claims to ACM should it seek to conduct individual incidents internally.
Agenda Type:
Agenda Item
Department:
General City Business
2025-136
AN ORDINANCE AUTHORIZING PURCHASE OF FOUR MOBILE VEHICLE BARRIER MVB3X SYSTEMS IN THE AMOUNT NOT TO EXCEED $562,524.00 FROM ADVANCED SECURITY TECHNOLOGIES FOR THE SPRINGFIELD POLICE DEPARTMENT
This ordinance authorizes the purchase of four (4) MVB3X trailer systems, each providing approximately ten (10) lanes of coverage from Advanced Security Technologies, as a sole source vendor, in an amount not to exceed $562,524.00.
Agenda Type:
Agenda Item
Department:
General City Business
Amendments:
AN ORDINANCE AUTHORIZING PURCHASE OF THREE MOBILE VEHICLE BARRIER MVB3X SYSTEMS IN THE AMOUNT NOT TO EXCEED $562,524.00 FROM ADVANCED SECURITY TECHNOLOGIES FOR THE SPRINGFIELD POLICE DEPARTMENT
Passed
2025-137
AN ORDINANCE AUTHORIZING THE PURCHASE OF TWELVE POLICE INTERCEPTORS IN AN AMOUNT NOT TO EXCEED $715,656.00 FROM MORROW BROTHERS FORD, INC., FOR THE SPRINGFIELD POLICE DEPARTMENT
This ordinance authorizes the purchase of twelve 2025 Ford Police Interceptors, outfitted for patrol, in an amount not to exceed $715,656.00.
Agenda Type:
Agenda Item
Department:
General City Business