2025-157
AN ORDINANCE AUTHORIZING A CONTRACT WITH ENGINEERED PUMP SERVICES, INC. IN AN AMOUNT NOT TO EXCEED $78,030.00 FOR REPAIR OF UNIT 4'S CIRCULATING WATER PUMP A, FOR THE OFFICE OF PUBLIC UTILITIES
This is a new contract for the repair of Unit 4 circulating pump A. This Ordinance approves the repair of Unit 4 Circulating Water Pump A by Engineered Pump Services, Inc. ("Engineered Pumps") in an amount not to exceed $78,030.00. Unit 4 Circulating Water Pump A is in need of repair due to excessive vibration. The pump will be sent to Engineered Pump during the Unit 4 outage for repair. Engineered Pumps will repair the pump at their facility in Wisconsin and provide a field technician on-site to assist in installation and alignment. The pump will be restored to the operating performance of the original equipment manufacturer's (OEM) design. In 2021, Ordinance 272-07-21 authorized the repair and redesign of Pump A with Engineered Pump for a cost of $387,415.00. Engineered is not a local vendor.
Agenda Type:
Agenda Item
Department:
CWLP
2025-158
AN ORDINANCE AUTHORIZING A PAYMENT TO ITRON, INC. IN AN AMOUNT NOT TO EXCEED $94,758.77, FOR SERVICES IN RELATION TO METER READING DATA, FOR THE OFFICE OF PUBLIC UTILITIES
This Ordinance approves payment for various hardware, software, software maintenance, and hosting services involving the meter reading data with Itron, Inc. (“Itron”) in an amount not to exceed $94.758.77. Itron receives all the data from meter readings and stores the data on a computer server. Itron then scrubs the data and returns it to CWLP in the correct format. The cost for CWLP to do this internally would cost between $150,000 and $300,000. This annual contract covers June 1, 2025, to May 31, 2026. Itron is not a local vendor.
Agenda Type:
Agenda Item
Department:
CWLP
2025-159
AN ORDINANCE AUTHORIZING THE PURCHASE OF POLYMET BALL MILL LINING SYSTEM FOR THE UNIT 4 BALL MILL FROM METSO MINERALS INDUSTRIES, INC. IN AN AMOUNT NOT TO EXCEED $279,204.05, FOR THE OFFICE OF PUBLIC UTILITIES
This ordinance approves the purchase of a Polymet ball mill lining system for Unit 4 from Metso Minerals Industries, Inc. (“Metso”) in an amount not to exceed $279,204.05. This is for the materials only. The existing liners were installed in 2019 and were originally estimated to last seven years. They are reaching the end of their life span and becoming worn. The Utility intends to install a new set of these same Polymet linings with the "Hammer Head" design in 2026. The delivery of the lining system has an approximate seven-month lead time. Metso is the OEM.
Agenda Type:
Agenda Item
Department:
CWLP
2025-160
AN ORDINANCE ACCEPTING PROPOSAL NO. UE25-43 WITH J. OROS PROPERTIES, LLC FOR REMOVAL AND BENEFICIAL USE OF COAL COMBUSTION BYPRODUCTS IN AN AMOUNT NOT TO EXCEED $1,000,000.00, FOR THE OFFICE OF PUBLIC UTILITIES
This Ordinance approves and authorizes contract of UE25-43 Removal and Beneficial Use of Coal Combustion Byproducts from CWLP Dallman Generating Station. On January 9, 2025, proposals were received for removing and beneficially reusing Coal Combustion Byproducts (CCB) from the Dallman Generating Station. J. Oros Properties, LLC ("Oros") submitted the lone proposal and it was in line with previous CCB removal contracts. Under this contract CCB will be loaded at the Dallman Generating Station and hauled to the Crown II Mine site in Virden, IL for beneficial use. The new contract will be for a three-year term. The payment schedule will be as follows:
A. Fly Ash and Bottom Ash delivered by CWLP trucking - CWLP pays $8.50 per ton.
B. Fly Ash and Bottom Ash delivered by Oros trucking - CWLP pays $18.50 per ton.
C. If CWLP orders ash hauling on any given day, and the combination of CWLP-hauled and Oros-hauled loads is less than three loads in a calendar day, $8.00 per ton shall be added to the unit prices in 6.A and 6.B. If Oros elects to back haul ash as part of its coal hauling route, the additional $8.00 per ton shall not be assessed if less than three loads are hauled in a calendar day.
D. A fuel cost adjustment shall be assessed to the unit price of 6.8 as detailed in Appendix A-“Fuel Cost Adjustment." Estimating an annual quantity of 18,000 tons (1,500 tons per month) of CCB hauled to Crown II, and an average cost of $18.50 per ton, the three year cost of the contract will be $999,000.00. This Ordinance requests $1,000,000.00.
Agenda Type:
Agenda Item
Department:
CWLP
Vote Results:
2025-161
AN ORDINANCE ACCEPTING AND AUTHORIZING A PURCHASE POWER AGREEMENT FOR SOLAR ENERGY RESOURCES WITH AES CLEAN ENERGY DEVELOPMENT, LLC D/B/A SANGAMON SOLAR LLC FOR A TWENTY-FIVE YEAR TERM IN AN AMOUNT NOT TO EXCEED $13,450,000.00 ANNUALLY, FOR THE OFFICE OF PUBLIC UTILITIES
Request for proposal #UE25-34 was issued in September 2024 soliciting Purchase Power Agreements (PPA) for solar and/or storage energy and capacity to diversify the City of Springfield’s energy portfolio. Sangamon Solar submitted the only proposal for a solar PPA. Their proposal is a twenty-five (25) year term for 25 MW of solar energy and capacity with a not to cost not to exceed $13,450,000 annually.
Agenda Type:
Agenda Item
Department:
CWLP
2025-162
AN ORDINANCE AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE SPRINGFIELD PARK DISTRICT AND THE CITY OF SPRINGFIELD FOR OVERLAY WORK AT WASHINGTON PARK AND CENTENNIAL PARK AND SIDEWALK RIGHT-OF-WAY ON EAST CORNELL AVENUE IN AN AMOUNT NOT TO EXCEED $223,654.50, FOR THE OFFICE OF PUBLIC WORKS
This ordinance is to execute an intergovernmental agreement to benefit both parties. This agreement allows for bituminous overlay work to be completed in selected areas of Washington and Centennial Parks cost effectively this construction season. The City will perform the work under our existing maintenance contracts and the District will fully reimburse the City for these improvements. The City shall perform the construction engineering and inspection at no cost to the District. The district will also provide a strip of right-of-way along 2351 East Cornell Avenue (Eisenhower Aquatic Center) at no cost to the City for the express purpose of constructing public sidewalk and curb within the provided right-of-way, at no cost to the District.
Agenda Type:
Agenda Item
Department:
Public Works
2025-163
AN ORDINANCE ACCEPTING THE LOWEST BID AND AUTHORIZING THE EXECUTION OF CONTRACT NUMBER PW25-02-66, WITH LINCOLNLAND CONCRETE, INC., AND CAPITOL READY MIX, INC. TO PURCHASE READY MIX CONCRETE AND RELATED MATERIALS FOR AN AMOUNT NOT TO EXCEED $325,000.00, FOR THE OFFICE OF PUBLIC WORKS AND CITY WATER LIGHT & POWER
This ordinance is for Ready Mix Concrete and other related materials to be supplied for the Office of Public Works and CWLP maintenance projects.
Agenda Type:
Agenda Item
Department:
Public Works
2025-164
AN ORDINANCE ACCEPTING LOWEST RESPONSIBLE BIDS AND AUTHORIZING THE EXECUTION OF CONTRACT NO. PW25-02-65 WITH P.H. BROUGHTON & SONS INC., TRUMAN L. FLATT & SONS CO. INC., GROUP MATERIALS, INC. AND CROWN TRUCKING INC., FOR FY26 MAINTENANCE MATERIALS, FOR AN AMOUNT NOT TO EXCEED $1,001,264.00, FOR THE OFFICE OF PUBLIC WORKS
Maintenance Materials for Public Works crews (pickup and/or delivery):
Group 1: Aggregates: CA6, CA16, FA1, 2, 3, FA20: $103,981.50
Group 2: Hot Mix Asphalt: HMA Surface (IL "C" Mix), HMA Binder (IL-19.0), Hot Mix Asphalt Fiber Mix: HMA Surface (IL "C" Mix), HMA Binder (IL-19.0): $813,100.00
Group 3: Bituminous Prime Coat: $4,500.00
Group 4: Bituminous Pre-Mix (Cold Mix Bituminous Patching Material): $65,620.00
Group 5: Screened Millings: $14,062.50
P.H. Broughton & Sons, Inc.: $429,440.00
Truman L. Flatt & Sons Co., Inc.: $154,100.00
Group Materials, Inc.: $385,000.00
Crown Trucking, Inc.: $32,724.00
Agenda Type:
Agenda Item
Department:
Public Works
2025-165
AN ORDINANCE ACCEPTING RFP PW25-55 WITH E.L. PRUITT CO., PETERSBURG PLUMBING AND EXCAVATING, LLC., AND P.H. BROUGHTON & SONS, INC., FOR CAVE-IN REPAIRS FOR 12 MONTHS IN AN AMOUNT NOT TO EXCEED $1,550,000.00, FOR THE OFFICE OF PUBLIC WORKS
This ordinance establishes contracts for cave-in repairs, including storm and sanitary sewers, inlets, manholes, and laterals.
Agenda Type:
Agenda Item
Department:
Public Works
2025-166
AN ORDINANCE TO DECREASE THE NUMBER OF CLASS "D" LIQUOR LICENSES BY ONE DUE TO SALE OF BUSINESS FOR THE RAILYARD, LLC D/B/A THE RAILYARD LOCATED AT 2242 SOUTH 6TH STREET
It is necessary under Section 90.17 of the 1988 City of Springfield Code of Ordinances, as amended, to control the number of liquor licenses authorized per classification.
Agenda Type:
Agenda Item
Department:
General City Business
Vote Results:
2025-167
AN ORDINANCE AUTHORIZING A DECREASE IN THE NUMBER OF CLASS "A" LIQUOR LICENSES BY ONE DUE TO CLOSURE OF BUSINESS BY COZ'S PIZZA INC. D/B/A JACK MCNAMARA'S PARFORE LOUNGE LOCATED AT 7036 KINGSMILL COURT
It is necessary under Section 90.17 of the 1988 City of Springfield Code of Ordinances, as amended, to control the number of liquor licenses authorized per classification.
Agenda Type:
Agenda Item
Department:
General City Business
Vote Results:
2025-169
AN ORDINANCE AUTHORIZING PAYMENT OF A WORKERS COMPENSATION SETTLEMENT TO BRIAN FRIEZE, A CURRENT CITY OF SPRINGFIELD FIRE DEPARTMENT EMPLOYEE, FOR SETTLEMENT OF A WORKERS COMPENSATION CLAIM FOR CASE NUMBER 23-WC-016745 IN AN AMOUNT NOT TO EXCEED $37,425.75
Brian Frieze, hired on 01/09/2012, as a City of Springfield Firefighter employee reported a work injury on April 28, 2023. Mr. Frieze filed workers compensation claim (Case #23-WC-016745) and is willing to settle in the amount of $37,425.75. Livingstone, Mueller, Bima & Murphy, P.C. the city's legal advisors, also recommend payment in the amount of $37,425.75 to settle (Case #23-WC-016745).
Agenda Type:
Agenda Item
Department:
General City Business
2025-170
AN ORDINANCE AUTHORIZING PAYMENT OF A WORKERS COMPENSATION SETTLEMENT TO SETH DIMARZIO, A CURRENT CITY OF SPRINGFIELD FIRE DEPARTMENT EMPLOYEE, FOR SETTLEMENT OF A WORKERS COMPENSATION CLAIM FOR CASE NUMBER 24-WC-017899 IN AN AMOUNT NOT TO EXCEED $61,127.70
Seth DiMarzio, hired on February 17, 2023, as a City of Springfield Firefighter employee reported a work injury on February 13, 2024. Mr. DiMarzio filed a workers compensation claim (Case #24-WC-017899) and is willing to settle in the amount of $61,127.70. PMA Companies the city's third party Workers' Compensation vendor, also recommend payment in the amount of $61,127.70 to settle (Case #24-WC-017899).
Agenda Type:
Agenda Item
Department:
General City Business
2025-171
AN ORDINANCE AMENDING CHAPTER 132.04 OF THE 1988 CITY OF SPRINGFIELD CODE OF ORDINANCES, AS AMENDED, TO MAKE IT A LOCAL VIOLATION TO IMPERSONATE A PUBLIC OFFICIAL OF THE CITY
This language tracks the state statue prohibiting false personation.
Agenda Type:
Agenda Item
Department:
General City Business
2025-172
AN ORDINANCE AMENDING CHAPTER 94 ARTICLE 9 OF THE 1988 CITY OF SPRINGFIELD CODE OF ORDINANCES, AS AMENDED, TO CHARGE FEES TO ASSISTED LIVING FACILITIES, INDEPENDENT LIVING FACILITIES, NURSING CARE, AND NURSING HOME FACILITIES FOR LIFT ASSISTS
The Springfield Fire Department provides lifting assistance at many congregate living facilities. These facilities rely on the fire department instead of using their own staff to prevent injuries to their staff. This is a risk to the firefighters performing the lift assist in an effort to reduce injuries to our members and to reduce the number of calls to facilities that should have staff on hand, this ordinance is proposed. Several other comparable cities have also adopted similar ordinances for the same purpose.
Agenda Type:
Agenda Item
Department:
General City Business
Vote Results:
Amendments:
Amendment #1
Amendment #1
Passed
2025-173
AN ORDINANCE AUTHORIZING THE PURCHASE OF A 2024 F250 CREW CAB TRUCK FROM MORROW BROTHERS FORD, INC. IN AN AMOUNT NOT TO EXCEED $68,477.00 UNDER STATE CONTRACT #21-416-P-29479, FOR THE SPRINGFIELD FIRE DEPARTMENT
This purchase is intended to replace a decommission eligible vehicle within the Springfield Fire Department fleet. The new vehicle will enable the Battalion Chief Safety Officer to continue transporting essential equipment that is not permanently assigned to fire apparatus due to cost and quantity constraints. The Safety Officer plays a critical role in responding to all assigned major incidents, including fires and significant accidents, ensuring that necessary resources are available at the scene.
Agenda Type:
Agenda Item
Department:
General City Business
2025-174
AN ORDINANCE AUTHORIZING A SPONSORSHIP PAYMENT OF $15,000.00 TO MEES PROMOTIONS, LLC. FOR THE SPRINGFIELD MILE TO BE HELD AUGUST 30, 2025 THROUGH AUGUST 31, 2025, FOR THE SPRINGFIELD CONVENTION & VISITORS BUREAU
No description.
Agenda Type:
Agenda Item
Department:
General City Business
2025-175
AN ORDINANCE AUTHORIZING EXECUTION OF AN AGREEMENT WITH THE DEPARTMENT OF COMMERCE AND ECONOMIC OPPORTUNITY TO ACCEPT, EXECUTE AND SUPPLEMENTALLY APPROPRIATE ROUTE 66 GRANT AGREEMENT BEGINNING JULY 1, 2024 THROUGH JUNE 30, 2025 FOR AN ADDITIONAL AMOUNT NOT TO EXCEED $19,582.00, FOR THE SPRINGFIELD CONVENTION AND VISITORS BUREAU
Route 66 4.0 Grant "extra" funding opportunity to be used for a Bob Waldmire exhibit scheduled to be open July 1, 2025 through December 2026.
Agenda Type:
Agenda Item
Department:
General City Business
2025-176
AN ORDINANCE AUTHORIZING A SPONSORSHIP PAYMENT OF $30,000.00 TO JUNETEENTH INC. FOR THE 2025 JUNETEENTH CELEBRATION PURSUANT TO ARTICLE VII, CHAPTER 37, SECTION 37.62 OF THE 1988 CITY OF SPRINGFIELD CODE OF ORDINANCES, AS AMENDED, FOR THE SPRINGFIELD CONVENTION & VISITORS BUREAU
No description.
Agenda Type:
Agenda Item
Department:
General City Business
2025-177
AN ORDINANCE AUTHORIZING A SPONSORSHIP TO INTERNATIONAL ROUTE 66 MOTHER ROAD FESTIVAL, INC. TO BE HELD SEPTEMBER 26, 2025 THROUGH SEPTEMBER 28, 2025, IN AN AMOUNT NOT TO EXCEED PAYMENT OF $35,000.00 FOR THE SPRINGFIELD CONVENTION & VISITORS BUREAU
No description.
Agenda Type:
Agenda Item
Department:
General City Business
2025-178
AN ORDINANCE AUTHORIZING THE PURCHASE OF TRANSPORTATION SERVICES AND MISCELLANEOUS EXPENSES FOR GROUPS IN FY26 AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN AN AMOUNT NOT TO EXCEED $150,000.00 APPROVED PURSUANT TO CHAPTER 38.35 FOR CONTRACTS UNDER $150,000.00 FOR THE SPRINGFIELD CONVENTION & VISITOR BUREAU
SCVB is incurring cost to relocate meetings, conventions and groups in the next 90-120 days due to the recent closure of the Wyndham Springfield City Centre.
Agenda Type:
Agenda Item
Department:
General City Business
2025-179
AN ORDINANCE AUTHORIZING EXECUTION OF A REDEVELOPMENT AGREEMENT AND THE ALLOCATION WITH SPRINGFIELD PARTNERS IV, LLC, FOR THE REHABILITATION OF CENTRAL DOWNTOWN IN AN AMOUNT NOT TO EXCEED $2,646,760.00 LOCATED AT 529 S. SEVENTH STREET, FOR THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENT
The total TIF request is $2,646,760.00 (29.3% of the total project). The City shall provide assistance in five equal installments of Five Hundred Twenty-Nine Thousand dollars ($529,352.00) per year for five years (City fiscal years 2026, 2027, 2028, 2029, and 2030).
Agenda Type:
Agenda Item
Department:
General City Business