2025-503
AN ORDINANCE AUTHORIZING AN EXPENDITURE IN THE AMOUNT OF $168,988.00 FOR THE 2025 HELPING HOMES ENERGY EFFICIENCY RENOVATION IMPROVEMENT PROGRAM, FOR THE OFFICE OF PUBLIC UTILITIES
This Ordinance approves and authorizes an expenditure in the amount not to exceed $168,988.00, in relation to the Helping Homes Energy Efficiency Renovation Improvement Program ("Helping Homes Program") for 2025. Helping Homes Program specializes in home weatherization and energy efficiency and is designed to help qualifying low-income electric customers reduce their energy costs by installing energy-saving retrofits in their homes (the qualifying low-income limits are based on HUD’s Income limit). An energy audit determines these retrofits and can include insulation, central air conditioner or heat pump replacement, caulking and weather-stripping, lighting upgrades, and other measures. The retrofits are chosen based on whether they have positive savings for the money invested. All retrofit work will be completed at no cost to those awarded participation in the Helping Homes program. This year, there are twelve (12) properties in this program, with improvements ranging from $5,741.00 to $22,801.00. Keith Moore Builders dba Keith Moore Builders was awarded seven (7) properties for a total amount of $108,238.00. William Hahnenkamp, dba Bill's Home Improvements was awarded five (5) properties for a total amount of $60,750.00. Both vendors have performed this work for the Helping Hands Program for numerous years and are CWLP-certified contractors.
Agenda Type:
Agenda Item
Department:
CWLP
2025-504
AN ORDINANCE ACCEPTING PROPOSAL NO. UE25-10 WITH LANDIS+GYR FOR CWLP ADVANCED METERING INFRASTRUCTURE (AMI) COMMUNICATION SYSTEM IN AN AMOUNT NOT TO EXCEED $20,141,509.68 FOR A THREE-YEAR PERIOD,
FOR THE OFFICE OF PUBLIC UTILITIES
This Ordinance accepts RFP UE25-10 in an amount not to exceed $20,141,509.68 over a three-year period, with Landis+Gyr, for the purchase CWLP Advanced Metering Infrastructure (AMI) Communications System. This RFP will be for electric AMI deployment, with the ability to integrate water endpoints and additional loT applications as budgets allow. The contract amount includes all hardware and software components of an AMI solution. The total amount also includes a 5% contingency to accommodate field conditions and implementation adjustments. Annual premium support is also included. Actual annual expenditures will vary based on deployment schedules and meter quantities installed each year. The Office of Public Utilities sought proposals for a modern AMI communications system to replace aging metering technology, improve billing accuracy, enhance outage management, support distribution automation, and create a scalable foundation for water AMI and other smart-city applications. Eight (8) proposals were received and evaluated using a weighted rubric based on technical capability, network coverage, vendor qualifications, project methodology, price, and long-term value. The proposals were then narrowed to a shortlist for detailed technical review, reference checks, and pricing validation. Following a comprehensive evaluation process for RFP UE25-10, the CWLP AMI Evaluation Committee determined Landis+Gyr to be the highest-scoring and best overall proposal, achieving the top weighted score and demonstrating the strongest alignment with CWLP's operational and modernization needs. Key evaluation factors included system reliability, compatibility with existing CWLP systems, the flexibility and scalability of the RF Mesh IP architecture, cybersecurity capabilities, extended warranty coverage, and lifecycle cost. Landis+Gyr's proposal includes a 6-year extended warranty for all electric endpoints, integrated support for distribution automation, and lower long-term recurring costs. Other proposals, while competitive, did not offer the same combination of extended warranty coverage, lifecycle value, long-term cost stability, or integration breadth. Some proposals carried higher annual recuring charges, shorter warranty periods, or greater operational risk. CWLP also considered prior support and responsiveness experiences with similar systems as part of the overall vendor risk assessment. Landis+Gyr most closely meets CWLP's operational, technical, and long-term modernization requirements. Therefore, it is recommended that a three-year contract be awarded to Landis+Gyr, in an amount not to exceed $20,141,509.68, which includes premium support and a 5% contingency.
Agenda Type:
Agenda Item
Department:
CWLP
2025-505
AN ORDINANCE APPROVING THE PLAN FOR THE LARGE SCALE DEVELOPMENT OF CWLP WATER DEPARTMENT, FOR THE OFFICE OF PUBLIC UTILITIES
This is an ordinance approving the large scale development of a proposed new CWLP Water Department facility for the Office of Public Utilities. The development is located on the north side of Clear Lake Avenue North across from Wheeler Avenue.
Agenda Type:
Agenda Item
Department:
CWLP
2025-506
AN ORDINANCE APPROVING THE PLAN FOR THE LARGE SCALE DEVELOPMENT OF NEW STREET AND TRAFFIC FACILITY, FOR THE OFFICE OF PUBLIC WORKS
This is an ordinance approving the large scale development of a proposed New Streets and Traffic Facility for the Office of Public Works. The development is located on the north side of Clear Lake Avenue north of the 22nd Street stub.
Agenda Type:
Agenda Item
Department:
Public Works
2025-507
AN ORDINANCE TO DECREASE THE NUMBER OF CLASS "B" LIQUOR LICENSES BY ONE DUE TO CLOSURE OF BUSINESS BY NIEMANN FOODS, INC D/B/A COUNTY MARKET #227 LOCATED AT 2777 S. 6TH STREET
It is necessary under Section 90.17 of the 1988 City of Springfield Code of Ordinances, as amended, to control the number of liquor licenses authorized per classification.
Agenda Type:
Agenda Item
Department:
General City Business
2025-508
AN ORDINANCE TO DECREASE THE NUMBER OF CLASS "A" LIQUOR LICENSES BY ONE DUE TO CLOSURE OF BUSINESS FOR FAIRMONT PARK, INC D/B/A CAPITOL TELETRACK AT 1764 WABASH AVENUE
It is necessary under Section 90.17 of the 1988 City of Springfield Code of Ordinances, as amended, to control the number of liquor licenses authorized per classification.
Agenda Type:
Agenda Item
Department:
General City Business
2025-509
AN ORDINANCE AUTHORIZING PAYMENT TO LARRY LONG, A CURRENT CITY OF SPRINGFIELD PUBLIC WORKS FOREMAN, FOR SETTLEMENT OF WORKERS COMPENSATION CLAIM NUMBER 25-WC-009686 IN AN AMOUNT NOT TO EXCEED $26,716.22
Larry Long, hired on 07/10/2000 as a Public Works employee, reported a work injury on 02/03/2025. Mr. Long filed a workers' compensation claim (Case#25WC009686) and is willing to settle for the amount of $26,716.22. Livingstone, Mueller, Bima & Murphy. P.C., the city's legal advisors, also recommend payment in the amount of $26,716.22 to settle (Case#25WC009686).
Agenda Type:
Agenda Item
Department:
General City Business
2025-510
AN ORDINANCE AUTHORIZING PAYMENT TO DAYTON EDWARDS, A CURRENT CITY OF SPRINGFIELD POLICE OFFICER, FOR SETTLEMENT OF WORKERS COMPENSATION CLAIM NUMBER 25-WC-013489 IN AN AMOUNT NOT TO EXCEED $32,162.04
Dayton Edwards, hired on 04/26/2021, as a City of Springfield Police Officer employee reported a work injury on May 11, 2025. Mr. Edwards filed a workers compensation claim (Case# 25WC013489) and is willing to settle in the amount of $32,162.04. Livingstone, Mueller, Bima & Murphy. P.C. the city's legal advisors, also recommend payment in the amount of $32,162.04 to settle (Case#25WC013489).
Agenda Type:
Agenda Item
Department:
General City Business
2025-511
A RESOLUTION PROVIDING PUBLIC NOTICE OF REGULAR MEETINGS OF THE COUNCIL OF THE CITY OF SPRINGFIELD, ILLINOIS, FOR THE 2026 CALENDAR YEAR
No description.
Agenda Type:
Agenda Item
Department:
General City Business
2025-512
AN ORDINANCE ESTABLISHING THE HOLIDAYS FOR THE CITY OF SPRINGFIELD FOR THE CALENDAR YEAR 2026
This ordinance is being prepared pursuant to Chapter 36, Section 36.57 of the 1988 City of Springfield Code of Ordinances, as amended.
Agenda Type:
Agenda Item
Department:
General City Business
2025-513
AN ORDINANCE AUTHORIZING EXECUTION OF A COLLECTIVE BARGAINING AGREEMENT WITH THE INTERNATIONAL ASSOCIATION OF MACHINISTS AND AEROSPACE WORKERS, DISTRICT NO. 9, FROM OCTOBER 1, 2025, THROUGH SEPTEMBER 30, 2029
The prior contract expired on September 30, 2025 with IAMAW District 9 ( Fleet Garage) with the Office of Budget and Management. This is a new collective bargaining agreement for a four (4) year term. This agreement has been voted on and approved by the Union.
Agenda Type:
Agenda Item
Department:
General City Business
2025-514
AN ORDINANCE AUTHORIZING EXECUTION OF AN AGREEMENT WITH THE DEPARTMENT OF COMMERCE AND ECONOMIC OPPORTUNITY TO ACCEPT, EXECUTE, AND SUPPLEMENTALLY APPROPRIATE LOCAL TOURISM, AND CONVENTION BUREAU GRANT NO. 26-751029 BEGINNING JULY 1, 2025, THROUGH JUNE 30, 2026, IN THE AMOUNT NOT TO EXCEED $521,955.00 FOR THE SPRINGFIELD CONVENTION AND VISITORS BUREAU
The grant match expenses are FY26 budgeted items previously approved by City Council.
Agenda Type:
Agenda Item
Department:
General City Business
2025-515
AN ORDINANCE AUTHORIZING THE TRANSFER OF APPROPRIATION AUTHORITY FROM THE COMMUNITY DEVELOPMENT BLOCK GRANT FROM ONE ACCOUNT TO ANOTHER IN THE AMOUNT OF $400,000.00 FOR THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENT
This ordinance will authorize a transfer of appropriation authority of $400,000.00 from expense line 1232 to 2110. This ordinance will accommodate the FY2026 subrecipient agreements for the Community Development Block Grant.
Agenda Type:
Agenda Item
Department:
General City Business
DOC. 025-045
701 S. Dirksen Parkway (Ward #3)
Petition for a Conditional Permitted Use pursuant to Sections155.040 (c) (12), Conditional Permitted Uses in the I-1 Light Industrial District: Adult-Use Cannabis Craft Growers and Infusers, and Section 155.211.9, Adult-Use Cannabis Craft Growers, and Section 155.040 (c) (14), Conditional Permitted Uses in the I-1 Light Industrial District: Adult-Use Cannabis Transporting Organization or Processing Organization, and Section 155.211.10, Adult-Use Cannabis Transporting Organization or Processing Organization, and 155.040 (c) (12), Conditional Permitted Uses in the I-1 Light Industrial District: Adult-Use Cannabis Craft Growers and Infusers, and 155.211.12- Adult-Use Cannabis Infusers, and Section 155.492, Conditional Permitted Use, of the Springfield Zoning Ordinance.
Agenda Type:
Docket Item
Department:
Public Works
DOC. 025-046
2900-2908 Ridge Avenue (Ward #3)
Conditional Permitted Use of Section 155.033 (c) (8), Conditional Permitted Uses in the B-1 highway business service district: Liquor sales, package, exclusive or drive-in or drive-up windows for the sale of alcohol, & 155.210, Package Liquor Sales; and Variance of Section 155.210 (b),Package Liquor Sales
Agenda Type:
Docket Item
Department:
Public Works
DOC. 025-047
1701 S. State Street (a/k/a 916 W. Laurel Street) (Ward #6)
Conditional Permitted Use pursuant to Sections: 155.031 (c) (3), Conditional permitted uses in S-2 Community Shopping and Office District: Tavern and microbreweries, except for drive-in or drive-up windows for the sale of alcohol; and Section 155.200, Taverns, micro-breweries, country clubs, and golf course clubhouses with liquor sales by the drink; 155.031 (c) (6), Conditional permitted uses in S-2 Community Shopping and Office District: Package liquor sales except for drive-in or drive-up windows for the sale of alcohol; and Section 155.210, Package liquor sales; and a variance of Sections: 155.210 (b), Package liquor sales; and 155.200 (a) (2), Taverns
Agenda Type:
Docket Item
Department:
Public Works
DOC. 025-048
501 S. 13th Street (Ward #2)
A petition for reclassification of property from R-3 (b), General Residence District, Section 155.018, to R-5 (b), General Residence and Office District, Section 155.021, and a variance of Sections: 155.097 (a) & (b), Required Accessory Off-Street Parking Spaces: Office Buildings; and 155.095 (f), Required Accessory Off-Street Parking Spaces: Community facilities uses: Cultural, civic, or historical institutions (nonboarding); and 155.480 (a) (3), Landscape, screening, and lighting regulations, of the Springfield Zoning ordinance.
Agenda Type:
Docket Item
Department:
Public Works
DOC. 025-044
2901 South Grand Avenue East (Ward #3)
Reclassification of property from I-1, Light Industrial District, Section 155.040, to B-1, Highway Business Service District, Section 155.033, of the Springfield Zoning Ordinance.
Agenda Type:
Docket Item
Department:
Public Works
2025-517
AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UE26-10-37 – RENTAL OF HEAVY EQUIPMENT WITH ALTORFER, INC. AND LUBY EQUIPMENT, LLC FOR A TOTAL MAXIMUM AMOUNT NOT TO EXCEED $425,000.00
FOR THE OFFICE OF PUBLIC UTILITIES AND THE OFFICE OF PUBLIC WORKS
This Ordinance accepts Contract UE26-10-37 in an amount not to exceed $425,000.00 with Altorfer, Inc. and Luby Equipment LLC. Throughout the year, the Office of Public Utilities must clean out various power plant and filter plant settling ponds and a long with the continued maintenance of the ash ponds and landfill. The work sometimes requires special equipment that the Utility does not own. It is necessary to rent this equipment to accomplish the objectives efficiently. Rentals will occur on an as-needed basis. CWLP is requesting $350,000.00 for the Utilities’ portion of the said contract. Public Works is also being added to this Ordinance to utilize the pricing of these rentals. On occasion, Public Works needs to supplement its equipment fleet to complete various tasks on City rights-of-way, including sewer repairs, inlet repair and replacement, excavation and grading, pavement removal, and other functions as required. Public Works is requesting $75,000.00 for their portion of the said contract. There were two bidders on this contract. The contract is being awarded to both vendors.
Agenda Type:
Agenda Item
Department:
CWLP
2025-518
AN ORDINANCE AUTHORIZING AN ADDENDUM TO A PROFESSIONAL SERVICE AGREEMENT WITH SCOTT HANAUER FOR ASSISTANCE WITHIN THE ENERGY SERVICES OFFICE AND AUTHORIZING ADDITIONAL FUNDING FOR SAID ADDENDUM IN AN AMOUNT OF $25,000.00 FOR A TOTAL AMOUNT PAYABLE NOT TO EXCEED $50,000.00, FOR THE OFFICE OF PUBLIC UTILITIES
This Ordinance authorizes Addendum I to a contract and additional funding in an amount not to exceed $25,000.00 with Scott Hanauer to provide to assistance and expertise in processing solar applications/installations and serving solar customers, train new ESO auditors in residential and commercial energy audits, provide technical assistance to customers with energy usage and bill related questions, and assistance with other ESO programs including City Lights, Helping Homes, and efficiency rebate programs within the Office of Public Utilities, Energy Services Office for a grand total not to exceed $50,000.00. Previously, an OBM Factsheet (contract number NB25-289U) authorized a Professional Service Agreement with Mr. Hanauer in the amount not to exceed $25,000.00 for a one-year term (October 7, 2024 – October 6, 2025). This Ordinance will increase the number of hours by an additional 500 hours and increase the agreement by $25,000.00 for a total amount not to exceed $50,000.00. Mr. Hanauer is the former Projects Coordinator with over thirty-five years of experience with the City of Springfield. He retired from the Energy Services Office in January 2022.
Agenda Type:
Agenda Item
Department:
CWLP
2025-519
AN ORDINANCE AUTHORIZING ADDENDUM II TO A PROFESSIONAL SERVICE AGREEMENT WITH MIKE CANAVAN FOR EMPLOYEE TRAINING, SOFTWARE MAINTENANCE, AND ASSISTANCE WITH THE ERP UPGRADE AND AUTHORIZING ADDITIONAL FUNDING FOR SAID ADDENDUM IN AN AMOUNT OF $16,000.00 FOR A TOTAL AMOUNT PAYABLE NOT TO EXCEED $64,000.00, FOR THE OFFICE OF PUBLIC UTILITIES
This Ordinance authorizes Addendum II to a contract and additional funding in an amount not to exceed $16,000.00 with Mike Canavan to provide assistance with employee training, software maintenance, and assistance associated with the ERP upgrade within the Office of Public Utilities and the Office of Budget and Management for a grand total not to exceed $64,000.00. Previously, an OBM Fact Sheet (contract number NB25-172U) authorized a professional service agreement with Mr. Canavan in the amount not to exceed $24,000.00 for 300 hours or less. Ordinance 127-03-25 authorized an extension and additional 300 hours in the amount of $24,000.00. This Ordinance will increase the number of hours not to exceed 800 hours and increase the agreement by $16,000.00 for a total amount not to exceed $64,000.00. Mr. Canavan is the former ERP Manager with over twenty-eight years of experience with the City of Springfield. He retired from the ISD Department in January 2024.
Agenda Type:
Agenda Item
Department:
CWLP
2025-520
AN ORDINANCE AUTHORIZING A GENERATOR INTERCONNECTION AGREEMENT IN RELATION TO THE MISO ERAS PROJECT BETWEEN THE CITY OF SPRINGFIELD, LINCOLN CAPITOL LAND LLC, AND MIDCONTINENT INDEPENDENT SYSTEMS OPERATOR, INC. (MISO), FOR THE OFFICE OF PUBLIC UTILITIES
This is a new ordinance authorizing a Generator Interconnection Agreement (GIA) in relation to the MISO Expedited Resource Adequacy Study (ERAS) Project between the City of Springfield, Lincoln Capital Land LLC, and Midcontinent Independent Systems Operator, Inc. (MISO). The agreement details the proposed generating facility, the required transmission system upgrades to connect the proposed generating facility, the reimbursement and construction schedules for the project, and operating requirements for the solar farm. This agreement provides for an up-front payment schedule of all costs, including engineering, material, and construction costs for the modifications required to the CWLP transmission system. No work will proceed without prior receiving payment.
Agenda Type:
Agenda Item
Department:
CWLP
2025-521
AN ORDINANCE AMENDING CHAPTER 50 OF THE 1988 CITY OF SPRINGFIELD CODE OF ORDINANCES, AS AMENDED, REGARDING ELECTRIC UTILITY RATES FOR ELECTRIC VEHICLE LEVEL 2 PUBLIC CHARGING STATIONS, RATE 75
FOR THE OFFICE OF PUBLIC UTILITIES
This Ordinance will modify the City of Springfield, Illinois Code of Ordinances, Chapter 50. - Electric Utility, Article II. - Rate Schedules, 50.30 to add an Electric Vehicle Level 2 Public Charging Station rate. [Ch. 50.30 (n)] The rate designation will be Rate 75. The Office of Public Utilities will soon be installing several City of Springfield Level 2 public owned charging stations. This rate will set the cost per kWh for all Level 2 City owned locations. The current rate will be set at $0.2588/kWh and will be adjusted, if necessary, according to the formula in 50.30 (n) each March 1st.
Agenda Type:
Agenda Item
Department:
CWLP
2025-522
AN ORDINANCE ACCEPTING RFP #PW26-20 WITH LEWIS EXCAVATION AND SNOW REMOVAL, LLC TO FURNISH SUPPLEMENTAL SNOW REMOVAL SERVICES FOR AN AMOUNT NOT TO EXCEED $100,000.00, FOR THE OFFICE OF PUBLIC WORKS
No description.
Agenda Type:
Agenda Item
Department:
Public Works
2025-523
A RESOLUTION NOTIFYING THE STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION THAT AN ADDITIONAL $268.530.00 MOTOR FUEL TAX FUNDS MAY BE SPENT FOR MAINTENANCE OF STREETS AND HIGHWAYS UNDER THE ILLINOIS HIGHWAY CODE FOR CALENDAR YEAR 2026, FOR THE OFFICE OF PUBLIC WORKS
(Resolution - 2026 Maintenance) Motor Fuel Tax is a state levy and the City is governed by state statutes. IDOT administers MFT monies and it takes prior approval from IDOT to expend any MFT funds. This resolution informs the State that the City intends to expend no more than an additional $268,530.00 in calendar year 2026 for maintenance per attached detail.
Agenda Type:
Agenda Item
Department:
Public Works
2025-524
AN ORDINANCE AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $650,000.00 FOR THE OFFICE OF PUBLIC WORKS
The unexpected expenditure levels this year were mainly related to road projects, such as IDOT's 5th Street rehabilitation, and several of the downtown overlays. On both numerous cave ins were located and repaired as the roadwork was done. The ODEP also includes an emergency lining project completed at 6th and Washington.
Agenda Type:
Agenda Item
Department:
Public Works
2025-525
AN ORDINANCE AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH SPRINGFIELD AREA ARTS COUNCIL FOR FIRST NIGHT AND GENERAL OPERATIONS FOR FY26 SPONSORSHIP IN AN AMOUNT NOT TO EXCEED PAYMENT OF $30,000.00 FOR THE SPRINGFIELD CONVENTION & VISITORS BUREAU
City of Springfield Sponsorship Award to the Springfield Area Arts Council for fiscal year 2026 not to exceed $30,000.00 for First Night activities and general operations.
Agenda Type:
Agenda Item
Department:
General City Business
2025-526
AN ORDINANCE AUTHORIZING PAYMENT TO LARRY STUBBS, A CURRENT CITY OF SPRINGFIELD POLICE OFFICER, FOR SETTLEMENT OF WORKERS COMPENSATION CLAIM NUMBER 25-WC-013624 IN AN AMOUNT NOT TO EXCEED $22,487.28
Larry Stubbs, hired on 06/13/2022, as a City of Springfield Police Officer employee, reported a work injury on May 02, 2025. Mr. Stubbs filed a workers' compensation claim (Case# 25WC013624) and is willing to settle for the amount of $22,487.28. Livingstone, Mueller, Bima & Murphy. P.C the city's legal advisors, also recommend payment in the amount of $22,487.28 to settle (Case# 25WC013624).
Agenda Type:
Agenda Item
Department:
General City Business
2025-527
AN ORDINANCE AMENDING CHAPTER 90, SECTION 90.15 OF THE 1988 CITY OF SPRINGFIELD CODE OF ORDINANACES, AS AMENDED, BY ADDING A NEW LIQUOR CLASSIFICATION OF "P"
This ordinance creates a new class of liquor licenses that will allow sale and consumption of alcohol at certain sprots complexes. It is anticipated that Legacy Pointe Sports Park will apply for this license.
Agenda Type:
Agenda Item
Department:
General City Business
2025-528
AN ORDINANCE APPROVING AND AUTHORIZING EXECUTION OF AN AGREEMENT WITH CWLP AND WEST BEND MUTUAL INSURANCE CO. IN REGARD TO THE PROPERTY AT 607 E. ADAMS ST., FOR SETTLEMENT AND RELEASE OF ALL CLAIMS AGAINST THE CITY OF SPRINGFIELD, AND AUTHORIZING A SUPPLEMENTAL APPROPRIATION
This settles a claim for damage against the City for flooding allegedly caused by multiple pipe bursts.
Agenda Type:
Agenda Item
Department:
General City Business
2025-530
AN ORDINANCE AUTHORIZING A TENTATIVE AGREEMENT BETWEEN THE CITY OF SPRINGFIELD OFFICE OF PUBLIC WORKS AND THE INTERNATIONAL BROTHERHOOD OF TEAMSTERS, LOCAL 916, FOR THE PARKING DIVISION, FROM JANUARY 1, 2026, THROUGH DECEMBER 31, 2028
The prior contract expires on December 31, 2025 with Teamsters Local 916 (Parking Division) with the Office of Public Works. This is a new collective bargaining agreement for a three (3) year term. This agreement has been voted on and approved by the Union.
Agenda Type:
Agenda Item
Department:
General City Business