2024-498
AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UE25-10-37 – RENTAL OF HEAVY EQUIPMENT WITH ALTA CONSTRUCTION EQUIPMENT ILLINOIS LLC, C AND C PUMPS AND SUPPLY, INC., HERC RENTALS INC., AND ROLAND MACHINERY COMPANY FOR A TOTAL MAXIMUM AMOUNT NOT TO EXCEED $425,000.00 FOR THE OFFICE OF PUBLIC UTILITIES AND THE OFFICE OF PUBLIC WORKS
This Ordinance accepts Contract UE25-10-37 in an amount not to exceed $425,000.00 with Alta Construction Equipment Illinois LLC, C and C Pumps and Supply, Inc., Herc Rentals Inc., and Roland Machinery Company. Throughout the year, the Office of Public Utilities must clean out various power plant and filter plant settling ponds and continue the operation of the ash ponds and landfill. The work sometimes requires special equipment that the Utility does not own. It is necessary to rent this equipment to accomplish the objectives efficiently. Rentals will occur on an as-needed basis. CWLP is requesting $350,000.00 for the Utilities’ portion of the said contract. Public Works is also being added to this Ordinance to utilize the pricing of these rentals. On occasion, Public Works needs to supplement its equipment fleet to complete various tasks on City rights-of-way, including sewer repairs, inlet repair and replacement, excavation and grading, pavement removal, and other functions as required. Public Works is requesting $75,000.00 for their portion of the said contract. There were four bidders on this contract. The contract is being awarded to all vendors.
Agenda Type:
Agenda Item
Department:
CWLP
2024-499
AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UE25-10-39 – SPECTRALOGIC TAPE LIBRARY UPGRADE WITH MATRIX SYSTEMS GROUP, INC. IN AN AMOUNT NOT TO EXCEED $142,507.64, FOR THE OFFICE OF PUBLIC UTILITIES
This Ordinance accepts Contract UE25-10-39 in an amount not to exceed $142,507.64, with Matrix Systems Group Inc. (“Matrix Systems”), for the purchase of tape drives and media to upgrade the Groth Street Specralogic Tape Library. The Specralogic Tape Library is a secondary tape library backup storage device used by the City’s ISD Division for data retention. The last update to the Specralogic Tape library was in 2013. There were three (3) bidders on this contract, one (1) local vendor and two (2) non-local vendors. Matrix Systems is a local vendor and submitted the lowest bid.
Agenda Type:
Agenda Item
Department:
CWLP
2024-500
AN ORDINANCE AUTHORIZING THE PURCHASE OF AN EXCAVATOR FROM ALTORFER, INC. FROM A THIRD-PARTY COOPERATIVE PURCHASING AGREEMENT WITH SOURCEWELL IN AN AMOUNT NOT TO EXCEED $58,799.00, FOR THE OFFICE OF PUBLIC UTILITIES
This Ordinance authorizes the purchase of a new CAT 303.5-07 CR Excavator from Altorfer, Inc. (“Altorfer”) in an amount not to exceed $58,799.00 through Sourcewell Joint Purchasing Contract #011723-CAT. The unit's cost is $79,799.00; a trade-in amount of $21,000.00 will reduce this cost to $58,799.00. The Office of Public Utilities’ Transmission and Distribution Division personnel will use this new excavator for digging, trenching, and lifting materials on construction sites. The new excavator will consist of a boom, arm, bucket, and rotating platform, allowing for precise movements and a wide range of applications. Included in this purchase is a five (5) year / 2,500-hour Premier Service Agreement. It provides long-term cost savings by eliminating rental fees and offering the flexibility to use the equipment as needed on various projects. A trade-in to be applied to the purchase, unit #40633, a 2017 model, that has high operating hours and is reaching the end of its life cycle. Sourcewell solicits bids and allows municipalities to share in the bulk cost savings by ordering off such contracts. Altorfer is a local vendor.
Agenda Type:
Agenda Item
Department:
CWLP
2024-501
AN ORDINANCE AUTHORIZING THE PURCHASE OF A FORD F250 PICKUP TRUCK FROM MORROW BROTHERS FORD, INC. FROM A STATE CONTRACT IN AN AMOUNT NOT TO EXCEED $62,889.00 FOR THE OFFICE OF PUBLIC UTILITIES
This Ordinance authorizes the purchase of a new 2024 F250 pickup truck in a total amount not to exceed $62,889.00 with Morrow Brothers Ford, Inc. (“Morrow Brothers”) via a joint purchase agreement utilizing the State Contract #21-416CMS-BOSS4-P-29479. The State of Illinois solicited bids and allows municipalities to share in the bulk cost savings by ordering off such contracts. The T&D Troubleshooters, located at the Miller Street location, will use this truck in their everyday activities. It is an extended-cab 4x4 model with a six-foot bed and will primarily be used for reconnects when the larger bucket trucks are not needed. Morrow Brothers is not a local vendor.
Agenda Type:
Agenda Item
Department:
CWLP
2024-502
AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING THE EXECUTION OF CONTRACT UE25-09-31 – COAL HAULING FOR A THREE-YEAR TERM WITH MCLEOD EXPRESS, LLC IN AN AMOUNT NOT TO EXCEED $13,658,521.50 FOR THE OFFICE OF PUBLIC UTILITIES
This is a standard, recurring contract for coal hauling and backhauling of coal combustion byproducts. This Ordinance accepts Contract UE25-09-31 with McLeod Express, LLC (“McLeod”) for a three-year term in the total amount not to exceed $13,658,521.50 for hauling coal by truck from the Deer Run Mine in Hillsboro, Illinois, to the Dallman Power Station. This contract also provides for coal combustion byproducts from Dallman to the Deer Run Mine for a three-year term. The contract term is January 1, 2025, through December 31, 2027, unless terminated by the City sooner with 30 days’ notice. The coal-hauling rate is $9.95 per ton, and the coal combustion byproducts rate is $3.00 per ton from the Power Station, and $3.75 per ton from the FGDS Landfill. The hauling rate is subject to a fuel adjustment determined by the cost of No. 2 fuel oil. The fuel adjustment will be made bi-monthly based on the Midwest Rack Price. The projected tonnage for the contract period is 24,000 tons of byproducts annually. The projected coal delivery is estimated to be 450,000 tons annually. However, no minimum or maximum amount is guaranteed. Two bids for consideration on this contract, both were from local vendors. McLeod submitted the lowest bid. The previous contract (UE22-09-56) was from 2021 with Beelman Logistics, LLC being awarded contract with the coal-hauling rate of $3.98 per ton.
Agenda Type:
Agenda Item
Department:
CWLP
2024-503
AN ORDINANCE ACCEPTING THE COMMUNITY SOLAR ENERGY SOVEREIGNTY GRANT FUNDING OPPORTUNITY (CSFA 420353055) FROM THE ILLINOIS DEPARTMENT OF COMMERCE AND ECONOMIC OPPORTUNITY IN AN AMOUNT NOT TO EXCEED $100,000.00 FOR THE OFFICE OF PUBLIC UTILITIES
This Ordinance accepts and authorizes the execution of the Community Solar Energy Sovereignty Grant Program, funding opportunity CSFA 420353055, from the Illinois Department of Commerce and Economic Opportunity on behalf of the City of Springfield Office of Public Utilities Electric Division. The Community Solar Energy Sovereignty Grant Program provides funding to support the development of a community solar project that promotes energy sovereignty and benefits historically disadvantaged communities, such as R3 and Environmental Justice areas in Illinois. This grant enables the City of Springfield to begin Phase 1 of the Sunshine Savings Project, which focuses on early-stage planning and predevelopment. During Phase 1, consultants will develop a financial model for revenue distribution to low-income households, engage in community outreach, design community ownership models to ensure direct benefits for Springfield residents and conduct initial site assessments. This foundational work will lay the groundwork for future phases of the project for sustainable community solar development.
Agenda Type:
Agenda Item
Department:
CWLP
2024-504
AN ORDINANCE ACCEPTING THE LOWEST RESPONSIBLE BID AND AUTHORIZING THE EXECUTION OF CONTRACT NUMBER PW25-10-41 WITH GREEN DEMOLITION CONTRACTORS, INC. TO FURNISH THE ABATEMENT AND DEMOLITION OF FIVE BUILDINGS AT OLDE TOWN APARTMENT COMPLEX, IN AN AMOUNT NOT TO EXCEED $508,000.00 AND AUTHORIZING A TRANSFER OF APPROPRIATION AUTHORITY, FOR THE OFFICE OF PUBLIC WORKS
This ordinance authorizes the execution of the contract and a transfer of appropriation authority. This contract provides for the abatement and demolition of the five buildings at the Olde Towne Apartment Complex for which court orders for demolition have been issued. This ordinance provides for this work to be funded with ARPA funds. The Olde Towne Apartment Complex is located at Jefferson & Bruns in Springfield.
Agenda Type:
Agenda Item
Department:
Public Works
2024-505
AN ORDINANCE AUTHORIZING A LOAN AGREEMENT TO INCUR DEBT IN AN AMOUNT NOT TO EXCEED $2,500,000.00 FOR THE COST OF ENGINEERING AND CONSTRUCTION WITH THE ILLINOIS ENVIRONMENTAL PROTECTION AGENCY’S WATER POLLUTION CONTROL LOAN PROGRAM, FOR THE OFFICE OF PUBLIC WORKS
This ordinance authorizes a loan agreement with the Illinois EPA to borrow funds in an amount not to exceed $2,500,000.00 and authorizes the Mayor to sign loan documents. The project consists of rehabilitating the existing brick, clay, and concrete combined sanitary and storm sewers within downtown Springfield by means of cured-in-place pipe (CIPP) and removal and replacement. The project is in downtown Springfield along Second Street from Adams Street to Union Street, Fifth Street from Cook Street to Town Branch Sewer Main (prior to E. Jackson Street), and Sixth Street from Reynolds Street to Miller Street.
Agenda Type:
Agenda Item
Department:
Public Works
2024-506
AN ORDINANCE TO DECREASE THE NUMBER OF CLASS “D” LIQUOR LICENSES BY ONE FOR EL TAPATIO DE JALISCO, INC. D/B/A LIL FIESTA LOCATED AT 1101 S. 9th STREET
It is necessary under Section 90.17 of the 1988 City of Springfield Code of Ordinances, as amended, to control the number of liquor licenses authorized per classification.
Agenda Type:
Agenda Item
Department:
General City Business
2024-507
AN ORDINANCE ACCEPTING CONTRACT PD25-27 WITH AMCO FENCE COMPANY FOR THE PURCHASE AND INSTALLATION OF REPLACEMENT GATES AND OPERATORS AT THE SPRINGFIELD POLICE PARKING GARAGE AND PEDESTRIAN RAMP ON CAPITOL AVENUE FOR A TOTAL CONTRACTUAL AMOUNT NOT TO EXCEED $76,780.00, FOR THE CITY OF SPRINGFIELD
Proposals were sought to furnish all labor, material, equipment, and services to complete the installation, removal, and disposal for the gates and operates at the Springfield Police Parking Garage as well as to furnish and install a Pedestrian Gate at the 1st floor/Ground Level West Stairwell of the Capitol Avenue Parking Garage. The existing gates and operates are in disrepair and inoperable. The cost for the gate replacement is $68,890.00. The cost for the pedestrian gate is $7,980.00. AMCO submitted the only response to the RFP and is recommended for this work. AMCO is a local vendor.
Agenda Type:
Agenda Item
Department:
General City Business
2024-508
AN ORDINANCE LEVYING AND ASSESSING TAXES TO PARTIALLY FUND THE STATUTORY CONTRIBUTION OF THE POLICE AND FIRE PENSION FUNDS
This levy assumes no tax rate increase and provides partial funding of the statutory contribution. The amount is based on a growth rate under the threshold for a Truth in Taxation hearing. The dollar amount is an estimate. The City levies a rate rather than an amount. The assessment is not completed until well after the levy is passed. The amount in Section 1 is adjusted by the County Clerk to cause the total rate levied by the City to be .9385 per $100.00 of EAV. The EAV growth estimate is 1.0% over FY25.
Agenda Type:
Agenda Item
Department:
General City Business
2024-509
AN ORDINANCE ACCEPTING THE PROPOSAL FROM TRAFFIC CONTROL PRODUCTS AUTHORIZING THE PURCHASE AND INSTALLATION OF PHASE 3 OF AN EMERGENCY VEHICLE TRAFFIC PRE-EMPTION SYSTEM, IN AN AMOUNT NOT TO EXCEED $184,900.00, FOR THE SPRINGFIELD FIRE DEPARTMENT
This is a multi-phase project that will take place over the next 4 years. This amount was budgeted and partial to come from ARPA funds.
Agenda Type:
Agenda Item
Department:
General City Business
2024-510
AN ORDINANCE AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT WITH THE BOARD OF EDUCATION OF SPRINGFIELD SCHOOL DISTRICT NO. 186 REGARDING SCHOOL SAFETY OFFICERS FROM AUGUST 12, 2024, THROUGH JUNE 3, 2025
The District desires to use the services of specially trained police officers of the Springfield Police Department in Lanphier, Southeast, and Springfield High School to promote safety and security and establish positive working relationships between students, staff and the law enforcement community.
Agenda Type:
Agenda Item
Department:
General City Business
